CITY COUNCIL AGENDA PACKET - Laserfiche WebLink

Page 3 of 4 The upgraded MDCs have already enhanced officer experience through faster response times, improved wireless bandwidth, and reduced risk of equipment downtime during critical incidents. Staff recommends approval of this purchase as it will modernize the Police Department’s field technology cost-effectively, leverage existing infrastructure, and maintain the high level of reliability that public safety operations demand. The purchase will be funded through the City’s Technology Replacement Fund, an internal service fund expressly set aside for the periodic replacement of critical technology assets. EQUITY AND SUSTAINABILITY Maintaining up-to-date technology infrastructure for public safety ensures that hihg-level public safety services are available to the entire community. The recommended action aligns with the City’s procurement policies, and extending the life of existing mounts and accessories avoids unnecessary waste and strain on City resources. OUTREACH No outreach was conducted, as this procurement is a routine internal City business matter. Replacing police MDC equipment does not require public outreach or noticing. The affected stakeholders are internal (Police and Information Technology staff), and they have been involved in planning the equipment upgrade. STRATEGIC PLAN ALIGNMENT Approval of this action advances the ONE Pleasanton strategic goal of “Safeguarding Our City." By investing in reliable, up-to-date technology for the Police Department, the City fosters a safe and secure community through improved emergency response and law enforcement effectiveness. Ensuring that first responders have functional and modern tools directly supports public safety operations. The project also aligns with the strategic goal of “Optimizing Our Organization” by enhancing the efficiency and reliability of the City’s public safety services through strategic technology upgrades. FISCAL IMPACT Funds for this procurement are budgeted and available in the General Fund (Org 00112200) and Technology Replacement Fund (Internal Service Fund 51612210). The total cost of $140,306.30 will be paid by these funds. Sufficient funding exists in the FY 2024-25 budget to cover purchasing the 26 MDC units and 37 keyboards. Ongoing support and maintenance for the new MDCs (including warranty service for up to 5 years, as provided in the purchase) will also be managed through existing Department budgets. The expenditure is fully funded through previously allocated replacement funds and carries no net new fiscal impact on the City’s operating budget. Prepared by: Submitted by: Approved by: Allen J. Hammond Allen J. Hammond Allen Hammond, Director of Information Technology Allen Hammond, Director of Information Technology Gerry Beaudin, City Manager Page 139 of 226