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<br /> <br /> <br /> <br /> Page 2 <br /> <br /> <br />SCOPE OF SERVICES <br />A Fee Study (Study) identifies the total costs of providing various municipal services and translates those <br />costs into a customized fee schedule. Typical steps in a comprehensive Fee Study include: <br />1. Fee structure design – Review existing fees for service and set the best structure for cost recovery. <br />Add new fee items where applicable. Consider and apply best and current industry practices. <br />2. Organizational and service time analysis – Understand key business processes that impact fees for <br />services. Collect data on how long it takes to provide each service. <br />3. Cost of service analysis – Determine the total annual costs associated with fee-related services. <br />Identify any costs that are not eligible for fee recovery. Calculate the total cost of providing each <br />service at an hourly and individual fee level. <br />4. Benchmarking – comparison of current, full cost recovery, and recommended fee amounts (if <br />lower than full cost), to regional or similar agencies. <br />5. Implementation assistance – Meet with selected stakeholders as needed. Conduct informational <br />workshops with elected officials. Assist in supporting whether fees will be adopted and 100% of <br />the full cost of providing each service, or less, depending on local policy considerations. <br />For this engagement, City staff requests a limited review of Planning, Land Development Engineering, and <br />Building fee programs, focusing on steps 1 and 4, above. The goal of this project will be to: <br />· Provide an initial high-level estimate of cost recovery performance for each fee program <br />· Review each fee schedule for opportunities to improve, add, or delete fee categories <br />· Benchmark current fee structures and fee amounts to similar agencies <br />· Recommend steps each fee program can take to prepare for a full-scale fee analysis at a later date <br />Based on our initial discussion with City staff regarding the desired scope of services, the following key <br />tasks will be completed by NBS: <br />TASK 1. PROJECT KICK-OFF AND DATA REQUEST <br />Conduct a project initiation meeting with City staff to confirm objectives, timeline, and deliverables. <br />Submit a comprehensive data request including: program budgets, staffing levels, existing fee schedules, <br />and relevant policy documents and ordinances, as applicable. <br />TASK 2. BENCHMARKING STUDY <br />We will utilize our expertise to compare the City’s existing fee schedules and fee amounts to five (5) <br />neighboring and comparable communities. A list of communities will be selected and approved by City <br />staff. We will download the respective fee schedules from the Internet and complete a comparison of fee <br />categories and amounts, for the most readily comparable fee items that match the City’s current or <br />desired fee structures. We will also provide context on how the City’s fees align with regional practices. <br />Docusign Envelope ID: C7B29448-948B-412B-8A14-98F51669543BDocusign Envelope ID: D73363AD-321A-4973-9B85-3AB0AD6D57A8