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4 <br />2.3 Bulletin Boards <br /> <br />The Department shall provide suitable space for bulletin boards in the fire stations. The Union <br />shall be allowed to use such bulletin boards for communications having to do with official Union <br />business. <br /> <br />2.4 Use of Department Facilities for Meetings <br /> <br />A. The Union President may, with the prior approval of the Fire Chief or designated <br />representative, be granted the use of Department facilities and/or communications <br />equipment for meetings of employees in this unit provided that: <br /> <br />1. Requests are made in advance. <br /> <br />2. Such meetings do not conflict with other Department activities. <br /> <br />3. Attendance of on-duty employees at such meetings may occur only after <br />1700 hours, unless other arrangements have been authorized in advance <br />by the Fire Chief and only when it does not prevent the performance of <br />required work. <br /> <br />4. Such meetings do not involve excessive or unnecessary station transfers or <br />result in financial responsibility for the Department. <br /> <br />B. Regularly Scheduled Membership Meetings. <br /> <br />1. Union meetings may be held in fire stations after 1700 hours unless other <br />arrangements have been authorized in advance by the Fire Chief. <br /> <br />2. Union meetings shall not interfere with regularly scheduled duties or <br />emergency response. Fire prevention personnel may attend union meetings <br />during their regular work hours provided they are otherwise able to complete <br />their duties. <br /> <br />3. On-duty members may attend Union meetings as long as no first-due <br />districts are left empty or by approval of the Fire Chief. <br /> <br /> C. Advance Notice <br /> <br />Except in cases of emergency, the Union shall be given reasonable advance <br />written notice of any ordinance, resolution, rule or regulation relating to matters <br />within the scope of representation and shall be given the opportunity to meet and <br />confer in good faith with the appropriate management representatives prior to <br />adoption. <br /> <br />The Department will provide the Union with reasonable written notice and the <br />opportunity to meet and confer in good faith regarding the addition to or changes <br />Page 198 of 674