CITY COUNCIL AGENDA PACKET - Laserfiche WebLink

Task 5: Engagement and option refinement A.Prepare Outreach Materials: Prepare project outreach materials including handouts, powerpoint presentations with plans, diagrams and images, and optional materials such, but not limited to posters, handouts, surveys, and web materials, introducing the options for site-reuse and the draft goals and objectives developed in Task 4. Inputs from the community will be used in developing a development framework package including final goals and objectives, and site re-use vision and standards. B.Stakeholder Engagement: Present outreach materials at up to five meetings identified in the stakeholder engagement strategy established in Task 1. This may include traditional community meetings or “pop-up” events, council study sessions, and/or Technical meetings with City Departments or Stakeholder. The consultant’s participation in these events will focus on introducing and receiving feedback on site options, as well as draft goals and objectives. If deemed preferable, in the stakeholder engagement strategy, one or more of these meetings may take place prior to the development of the Draft Goals and Objectives and Draft Reuse Options in Task 4 to inform these drafts. This could be up to 2-3 community meetings; VMWP to facilitate 1-2 stakeholder sessions organized by the City and BART. Deliverables: 5.1 Public Outreach Material as needed. 5.2 Participation in up to 3 Community meetings; Organize/Run 2 Zoom meetings and or organize community 1 in person meetings. And participation in two stakeholder meetings or individual conversations (See Task 1.D) Task 6: Development Framework and Implementation Strategies A.Development Framework Package: Based upon feedback received on the Draft Reuse Options and Draft Goals and Objectives, produce a Development Framework for the site that establishes: a.Goals and Objectives: Based on the feedback received from community and stakeholder engagement in Task 5, revise Draft Goals and Objectives as needed. b. Vision and Standards: Using feedback from the community and other stakeholders, define a comprehensive vision for the site’s re-use, outlining both minimum and preferred development standards and project characteristics that will likely be included in the RFQ for the site. The minimum standards will encompass the City’s and BART’s requirements (e.g., housing requirement as per City housing element, station access requirements), while the preferred characteristics will cover the desired land use mix, preferred site designs, and circulation framework and development parcels. The vision and standards will be presented in both visual formats, such as concept plans and reference images, as well as in written form. c.Implementation actions: Memo identifying necessary agreements, actions, and studies required to be undertaken to advance the site towards an RFQ for Page 20 of 21 Page 118 of 694