CITY COUNCIL AGENDA PACKET - Laserfiche WebLink

[DRAFT] 13 | Page •Device Reset and Data Purge: Laptops are reset and data purged upon return, but users are encouraged to sign out of all programs before returning. ______________________________________________________________________ Library Privacy Policy Commitment Pleasanton Public Library is committed to protecting member privacy and continuously improving its Privacy Policy. This commitment includes: •Reviewing and updating privacy practices whenever new services and resources are introduced or modified. •Regularly updating the Privacy Policy to reflect changes in library services, technology, and data practices, with updates communicated through the Pleasanton Public Library website. •Maintaining a comprehensive, publicly accessible list of Vendor Privacy Practices on the library website. •Providing staff with ongoing training to assist members with privacy-related questions regarding library services and digital resources. Emerging Technologies and Artificial Intelligence (AI) The Pleasanton Public Library acknowledges the increasing role of artificial intelligence (AI) in digital tools and services, including potential impacts on user privacy. The Library is committed to ensuring transparency and security regarding AI technologies, adhering to ethical AI use and data minimization principles. The following guidelines apply: •Transparency: Library users will be informed when AI technologies are incorporated into library-provided services, applications or resources. •Consent and Awareness: The Library will communicate the scope of data collection, processing, and analysis by any AI system integrated into Library services, ensuring informed consent wherever feasible. •Data Minimization and Purpose Limitation: AI systems used by the Library will collect and process only the minimum data necessary for their intended functions and clearly defined purposes. Library staff will not input or upload patron personally identifiable information (PII) into any AI tools, including generative AI or third-party AI-powered platforms, unless the city has formally reviewed and approved those tools for privacy, security and appropriate use. •Bias and Fairness: The Library strives to utilize AI systems that are transparent, equitable and unbiased, ensuring they do not disproportionately impact or disadvantage any group or individual. •Regular Review and Compliance: The Library will regularly review AI technologies and their usage for privacy impacts, compliance with relevant Page 287 of 694