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13 Transportation Safety Action Plan CITY OF PLEASANTON TJKM will obtain any templates or protocols from City staff, as available. Most importantly, all reporting will follow the Federal Highway Administration (FHWA) SS4A reporting requirements. We anticipate each meeting to last one hour or less. Deliverables:  Kick-Off Meeting  Meeting Agenda and related handouts  Bi-weekly Meetings  Monthly Invoices and Progress Reports  Meeting Notes TASK 2 – STAKEHOLDER WORKING GROUP Subtask 2.1 Establish Stakeholder Working Group This task includes establishing Stakeholder Working Group (SWG) for the project. TJKM will assist the City in identifying, who should be involved in the development of the PTSAP. It is envisioned that the SWG will be comprised of City staff and will primarily consist of members of the public works, planning department, law enforcement, Fire District, the City’s Office of Emergency Services, and community organizations that will guide the study throughout the planning process. Subtask 2.2 Stakeholder Working Group Meetings The TJKM Team will plan and oversee a total of four Stakeholder Working Group Meetings. We envision one meeting at the onset of the project, to determine the goals and objectives of the project and listen to the concerns of SWG; second meeting will be to present the findings of Task 3 – Existing Conditions and Needs Analysis; third meeting will be to solicit feedback on the Recommendations developed for the project; and last meeting will be to present the Draft Transportation Safety Action Plan. Subtask 2.3 Project Website (Value Added Task) Under this task, to solicit feedback and communicate data and information to the public, we will develop a PTSAP on either the City’s website or as a stand-alone website with either utilizing the City’s ArcGIS Online subscription. This interactive GIS mapping web base tool will provide an overview of the PTSAP and its principles, purpose, goals, and objectives with complete instructions for using the tool. The webpage will include but not be limited to project overview, project timeline and updates (presentations, upcoming meetings, reports, etc.), comment boxes, contact information, online survey, and a public draft review section, in addition to the interactive GIS mapping and interactive input. The TJKM Team will work with the City staff to promote the project website on the City’s official website and social media. The Level of Effort for this Value-Added Task is included within our basic Level of Effort. Subtask 2.4 Online Surveys (Value Added Task) The TJKM Team will coordinate with the project team’s technical experts to develop and distribute multilingual surveys with PTSAP subject matter and topics. Surveys will be hosted online through SurveyMonkey but also be created for physical distribution at outreach meetings. Drawing upon the City’s Instagram, Facebook, and Twitter/X accounts, a simple post that can be shared across all of these platforms with a link to the survey, VMR, and project webpage would be easy to develop. All physical surveys will also have QR Codes assigned to make it easier for individuals to participate. Feedback received from the Online Surveys will be incorporated into the PTSAP. The Level of Effort for this Value Added Task is included within our basic Level of Effort. Subtask 2.5 Community Engagement Meetings (Value Added Task) One of the requirements of SS4A funded Safety Action Plan is that the development of Safety Action Plan shall include the community in the development of the plan. To meet the requirement and deliver PTSAP in compliance with the SS4A funding requirements, TJKM will conduct a total of six virtual community engagement meetings. Details of the community engagement meetings will be determined in consultation with the City staff and SWG. Deliverables:  Stakeholder Working Group List  Organize four Stakeholder Working Group Meetings  Organize and Conduct six Virtual Community Engagement Meetings  Presentation Materials  Meeting Agendas  Meeting Notes  Project Website  Online Survey TASK 3 – EXISTING CONDITIONS AND NEEDS ANALYSIS The TJKM Team will collect and analyze existing crash history and historical trends throughout the City. Page 58 of 694