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12 Transportation Safety Action Plan CITY OF PLEASANTON Holistically speaking, the intent of an Action Plan is pretty clear, “to reduce and eliminate serious injury and fatal crashes” (Source: USDOT). A successful plan looks to protect the health and safety of those involved by anticipating, assessing, and mitigating potential threats and hazards and then providing a methodical approach to addressing them. The TJKM Team has led numerous successful CSAP and Vision Zero efforts in California, Texas, and Florida, and will bring an unparalleled team of experts to help the City of Pleasanton to achieve zero traffic deaths and serious injuries. Our team has developed the most progressive Safety Action Plans and Vision Zero Action Plans in the US, and we propose marrying this national best practice analysis with local knowledge, values, and priorities through a collaborative process. TJKM's process to complete City of Pleasanton’s Transportation Safety Action Plan will take 14 months to complete and will involve a collaborative effort with the City, ensuring full transparency throughout every step of the process. Once completed, City of Pleasanton will have an Action Plan that serves as a roadmap by providing a clear, structured approach to identifying safety issues, developing targeted interventions, and outlining a phased implementation strategy to enhance transportation safety. Innovative Ideas TJKM understands that after the project is complete, the City will take on the responsibility of updating the information and tracking progress over the years. Recreating content and analysis can be a tedious and long endeavor for any staff member, regardless of their expertise. To streamline the process and make this task easier, TJKM has developed a web-based, interactive user-friendly data dashboard to conduct collision analysis using GIS maps, implementable actions, and performance measures. This tool can be used to create content for a variety of different purposes that can include displaying on the City’s website progress updates versus defined targets, updating presentations for Board Meetings, or creating information to be shared in various public forums. The dashboard will be used throughout the project. Scope of Work TASK 1 – PROJECT MANAGEMENT Subtask 1.1 Project Kick-Off Meeting Within three weeks of Notice-To-Proceed, TJKM will facilitate a kick-off meeting with the City’s Project Manager to discuss: • Project goals and objectives • Scope of Work and Schedule • Timeline and identify key milestones/critical path items • Critical data needs and data sharing protocol • Internal meeting schedule/invoicing/progress updates • Any other relevant information TJKM will prepare kick-off meeting materials including an agenda, sign-in sheets, and related handouts. After the meeting, we will summarize the meeting notes and action items in a Google doc that can viewed and edited by TJKM and City staff. The TJKM Team will also initiate development of the project website detailed in Task 5.2 of the scope. Subtask 1.2 Project Team Meetings and Invoicing and Reporting Throughout the project, TJKM expects ongoing emails and conference calls with the City’s Project Manager to keep the project on track and to meet City’s expectations during the creation of the PTSAP. We will facilitate bi-monthly meetings to ensure the project is on track and within budget. All meetings will be through virtual conferencing with screen sharing capability (Zoom or similar). TJKM will also maintain all agendas, meeting notes, and action items through a Google doc, which will be a living document throughout the life of the project and will provide an open and up-to-date communication platform. This will also assist in overseeing the Action Plan development and ensure that all measures of the project's scope of services are completed in a timely and professional manner with an emphasis on providing the City with a high-quality product. TJKM will prepare monthly invoices in accordance with the City invoicing and reporting requirements. Page 57 of 694