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Docusign Envelope ID: 5BEB38E3-9A4C-4D19-9586-Al7352C599AA <br />vacation leave due to extenuating circumstances, the employee may submit a written request to <br />the City Manager, or designee, for special consideration to carry over vacation balances beyond <br />four hundred thirty-two (432) hours. <br />9.3 Vacation Scheduling and Use <br />All scheduled use of vacation shall be approved in advance by the Fire Chief and/or designee. <br />Annual Vacation Scheduling: <br />A. During January of each year, and no later than February 1, employees shall be <br />granted an opportunity to request Annual Vacation Picks (AVP) time in order of <br />department seniority. The January selections shall be for the period from <br />February 1 to January 31 of the following year. Each employee in turn will have <br />an initial choice of vacation. Vacation selections can be for as many shifts/hours <br />as the employee desires, not to exceed the total number of vacation leave hours <br />the employee will have accrued by the date of the requested vacation, provided <br />the vacation shift/hours are taken consecutively. Once the most senior employee <br />makes an initial vacation selection, the next most senior employee will make an <br />initial selection of vacation shifts/hours. This process shall continue until all <br />employees have an opportunity to make an initial selection of vacation. After all <br />employees make their initial selections, second -choice vacation selections will <br />occur. Second -choice vacation selections will be done in the same manner as the <br />first -choice selections. After the second -choice vacation selections are <br />completed, the third -choice selections can begin and so on until no one wishes to <br />choose any more vacation time. <br />B. Only 1 Shift Battalion Chief may request annual vacation each day. <br />C. Battalion Chiefs will coordinate among themselves to complete the selection <br />process. <br />D. Battalion Chief s assigned to 24-hour shifts schedules must use vacation leave in <br />increments of either twenty-four (24) or twelve (12) hours. When used in twelve <br />(12) hour increments. vacations must be taken from either 0800 to 2000 hours or <br />2000 to 0800 hours. <br />E. If two (2) or more employees from the same employing agency have the same <br />employment date, seniority will be determined by placement on the employment <br />list. If two (2) or more employees from different hiring agencies have the same <br />employment date, seniority will be determined by drawing from a hat. <br />F. Battalion Chiefs assigned to a 40 -hour work week may select their Annual <br />Vacation Picks in accordance with the timeline outlined above. Battalion Chiefs <br />assigned to a 40 -hour work week may take vacation in increments consistent <br />with their regular work period. <br />G. No employee may request vacation for 4`h of July, Thanksgiving, Christmas Eve, <br />or Christmas Day. <br />NOTE: Refer to Holiday Staffing for non -annual vacation holiday requests. <br />13 <br />