ALL CITY MANAGEMENT SERVICES, INC. (#2026125)

Page 1 of 4 Item #16 CITY COUNCIL AGENDA REPORT July 15, 2025 Police TITLE: APPROVE A CONTRACT WITH ALL CITY MANAGEMENT SERVICES FOR CROSSING GUARD SERVICES FOR A TWO-YEAR TERM (FISCAL YEARS 2025/26 AND 2026/27) IN AN AMOUNT NOT TO EXCEED $876,172, WITH AN OPTION TO EXTEND FOR TWO ADDITIONAL YEARS SUMMARY Following the expiration of the City's five-year contract for crossing guard services in July 2024, staff conducted a Request for Qualifications (RFQ) process to select a qualified contractor to provide comprehensive school crossing guard services. Two qualified vendors submitted proposals, which were evaluated by a panel consisting of representatives from the Traffic Engineering Division, Police Department, City Manager's Office, and Pleasanton Unified School District (PUSD). Based on the unanimous recommendation of the evaluation panel, staff recommends awarding a two-year contract to All City Management Services (ACMS) to provide crossing guard services for Fiscal Year (FY) 2025/26 and FY 2026/27 at an estimated cost of $864,876 with an option to extend for two additional years. This contract term aligns with the City's biennial budget cycle. ACMS has successfully provided crossing guard services to the City of Pleasanton for the past 30 years and has demonstrated the infrastructure and experience necessary to continue delivering high-quality services. Consistent with City Council direction, staff have also negotiated a cost-sharing arrangement with PUSD to launch a pilot program in FY 2025/26 in which PUSD will provide crossing guard services for 10 of the 22 identified locations throughout Pleasanton, and the City, through the recommended contract, will cover the remaining 12 locations. This collaboration between the City and PUSD maintains current levels of crossing guard service coverage. RECOMMENDATION Approve a contract with All City Management Services for crossing guard services for a two- year term (Fiscal Years 2025/26 and 2026/27) in an amount not to exceed $876,172, with an option to extend for two additional years. BACKGROUND The City of Pleasanton has contracted for crossing guard services for Pleasanton schools since 1995. All City Management Services (ACMS) has been the City's crossing guard services provider throughout this 30-year period, administering the Adult Crossing Guard Service program under the oversight of the Police Department. The previous five-year contract with ACMS expired in July 2024. In accordance with the City's Purchasing Procedures and Manual, staff issued a Request for Qualifications (RFQ) on June 3, 2025, to solicit qualified contractors for school crossing guard services. The RFQ sought a Page 353 of 694 Docusign Envelope ID: 9F0AF483-8BBA-495D-A7AD-57112240C89B