WEST YOST ASSOCIATES (#2026112) - Laserfiche WebLink

David Bruzzone June 5, 2025 Page 3 Our scope of work presented below accounts for all these changes. SCOPE OF WORK The following sections summarize the scope of work to complete this project. Based on our understanding of related work previously completed by the City, the previously completed RRA should be updated and the existing ERP requires an update. Task 1. Project Management The objective of this task is to track work progress and expenditures using proactive communications, quality assurance, and quality control to maintain the project schedule and budget. Project Management activities include the following: •Initiation Meeting – West Yost will prepare for and coordinate an internal project initiation meeting. The project team will review the project approach, scope, and schedule, and finalize schedules for meetings and workshops. At this meeting, we will also: — Prepare for the series of workshops, — Identify the City’s internal and external stakeholder group members, — Identify staff for interviews, and — Establish dates for workshops and progress meetings. •Progress Meetings – Conference calls will be held as-needed to review project status, including work completed during the latest report period, work anticipated to be completed during the next reporting period, identified problems/issues that could affect project budget/expenditures and/or schedule, outstanding issues to be resolved, and action items. •Invoices – Monthly invoices and progress reports will be prepared. •Quality Control – In accordance with our internal quality assurance/quality control (QA/QC) policy, quality assurance and quality control will be performed for each of the project deliverables prior to final submission to the City. •Project Closeout Meeting – We will conduct final project closeout activities, including final document delivery and a final progress report. Task 1 Assumptions •The project initiation meeting will be held virtually and up to one hour in duration. •It is assumed the project duration will be six months. Task 1 Deliverables •West Yost will provide monthly status reports, monthly invoices, and project schedule updates. Task 2. Risk and Resilience Assessment Update Under this task, West Yost will work with the City to update the City’s RRA. Task 2.1 Data Request To support updating the RRA, the City will provide West Yost with the following information: 1.Changes in the number of service connections, number of customers, wholesale services. EXHIBIT A Docusign Envelope ID: 0F3360EC-0957-4BAE-961E-506A072901B6