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Pleasanton Police Department Pleasanton PD Policy Manual Body Worn Camera Systems Pleasanton and Pleasanton Police Department retention policies; and aiding in the requests to reproduce and/or copy BWCS recordings. c) Property & Evidence Personnel shall be responsible for producing and distributing copies of BWCS recordings upon request pursuant to this policy. d) The Program Manager shall have overall management responsibility of the BWCS system to include: providing training to sworn members; preparing regular system evaluations; conducting regular policy review; and coordinating with IT, Operations, Facilities, and Equipment, Custodian of Records, and all other members regarding system/equipment related issues. e) Supervisors shall be responsible for notifying Personnel and Training and the Program Manager, stating the problem or malfunction. If the Program Manager is not available, the supervisor shall notify the on-duty Watch Commander. Supervisors shall not view the BWCS recordings without cause, however, supervisors may conduct periodic audits of the BWCS recordings to verify adherence to this policy and for future training purposes. Supervisors may also review BWCS recordings for purposes such as following up on criminal and/or administrative investigations. During such review supervisors may identify recordings which are appropriate for training purposes. Division Commander authorization is required prior to the release of BWCS recordings for training purposes. f) Member Responsibility Members who are assigned a BWCS are responsible for the following: 1) Ensuring the battery is fully charged and operating properly prior to going in the field during any shift in which the BWCS will be used. 2) Immediately reporting unresolved equipment malfunctions or problems to their supervisor. 3) Securing the Axon Flex camera to the head or shoulder area or the Axon Body 3 camera to the front of the uniform shirt to facilitate optimum recording of the field of view. 4) Docking their assigned BWCS at the docking station for automated upload of data files daily, at the end of each shift. 5) Use of the BWCS shall be documented in all reports or other official records of any contact, including when the device was not used and the reasons for not using it, whether it wasdeactivated andwhy, and ifit malfunctioned in anymanner. Reportingrequirements shall continue to be followed and “refer to video” should not be used in place of a detailed and thorough report of an incident. 6) When members capture BWCS recordings that could reasonably constitute evidence in a criminal case they shall identify the BWCS files in the database by: a. Noting the Pleasanton PoliceDepartmentincident number in the Case ID Field. Copyright Lexipol, LLC 2025/06/10, All Rights Reserved. Published with permission by Pleasanton Police Department Body Worn Camera Systems - 420 Attachment 2 Page 378 of 674 Docusign Envelope ID: B1798F31-93DB-4AB1-AC82-92BCF01B645C