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Alameda CTC Agreement No. A25-0014 <br />Project No. 25ALA09 <br /> <br />Appendix C – Page 1 <br />APPENDIX C <br />REQUEST FOR REIMBURSEMENT AND REPORTING REQUIREMENTS <br />The below table establishes the required minimum frequency for Requests for Reimbursement and Progress Reports. <br />Requests for Reimbursements and Progress Reports are required either monthly, quarterly, or semi-annually, as indicated <br />below with an “X”. <br />REQUEST FOR REIMBURSEMENT AND PROGRESS REPORTING <br />FREQUENCY AND DUE DATES <br />Frequency <br />Required <br />(as checked) <br />Minimum Frequency Period Covered Due Dates <br />☐ Monthly <br />(once every month) <br />One month By 30 days following the end <br />of billed activity <br />☐ <br />Quarterly <br />(once every 3 months) <br />Quarter 1: 7/1– 9/30 <br />Quarter 2: 10/1 – 12/31 <br />Quarter 3: 1/1– 3/31 <br />Quarter 4: 4/1– 6/30 <br />By October 31st <br />By January 31st <br />By April 30th <br />By July 31st <br />☒ <br />Semi-annually <br />(once every 6 months) <br />Quarters 1 & 2: 7/1 – 12/31 <br />Quarters 3 & 4: 1/1 – 6/30 <br />By January 31st <br />By July 31st <br />☒ <br />Annually <br />(TFCA Annual Report) <br />Fiscal Year: 7/1 – 6/30 <br /> <br />By July 31st <br /> <br />☒ <br />Final Request for <br />Reimbursement <br />Any work period eligible <br />under Appendix B. <br />Must be submitted prior to the <br />Agreement Expiration Date <br />Notes: <br />1. For all projects, the maximum frequency for Requests for Reimbursement is one (1) per month. <br />2. If no costs were incurred during the reporting period, a progress report for the corresponding period is still <br />required. <br />3. TFCA funding requires annual reporting to BAAQMD in addition to the minimum required frequency for <br />Alameda CTC progress reports and invoices. <br />4. Requests for Reimbursement must be submitted prior to the Agreement Expiration Date in order to be eligible <br />for reimbursement. <br /> <br />REQUEST FOR REIMBURSEMENT AND REPORTING FORMS <br />Any PROJECT SPONSOR awarded ALAMEDA CTC Administered Funds shall use the following forms included <br />in the link below for progress reporting, final reporting, request for reimbursements, and requests for <br />amendments to this funding agreement. Note that the format and required content of these forms is subject <br />to change. <br /> <br />List of Downloadable Forms: https://www.alamedactc.org/funding/reporting-and-grant-forms/ <br /> <br />1. Request for Reimbursement (RFR) Form <br />2. Alameda CTC Progress Report Form <br />3. Alameda CTC Final Report Form <br />4. Transportation Fund for Clean Air Program Reporting Forms (Interim and Final Report) <br />5. Amendment Request Form <br /> <br />Docusign Envelope ID: B0F13DA5-E6D2-420E-BD8C-048D0AAD0904Docusign Envelope ID: 4B279865-AC5E-450B-B9B2-8E1EF5B6BFC9