080725 LIBRARY COMMISSION AGENDA PACKET

09/2024 | Page 2 of 4 Applicant’s Initial: Library Meeting Room General Rules Use of the meeting room is to further the Pleasanton Public Library’s purpose to meet the cultural, educational, information and recreational needs of the community. Advertising No advertising may be posted, petitions circulated, sign-in attendance registration lists collected, solicitations or sales made in the building or on the facility grounds except for Library or City-sponsored events such as the Friends of the Pleasanton Public Library Book Sale. Business cards and company brochures may be placed on the table in the Meeting Room for the public to take. Air Conditioning/Heating The Library cannot guarantee the ability to maintain a set temperature in the meeting room. Appropriate Uses •Meetings of non-profit and community-based organizations for civic, cultural and educational purposes •Meetings of for-profit organizations or businesses solely for the purpose of educational and non-commercial purposes •All meetings or events must be open to the public as long as maximum capacity is not exceeded •Groups representing any point of view shall have equal opportunity to apply for meeting room use, provided all requirements are met. Banners or Signs Banners or signs may not be hung in the Library Meeting Room, in the library, on the exterior of the Library, or placed on Library grounds. Capacity Maximum capacity for the Library Meeting Room is as follows: Library Meeting Room No furniture 200 Chairs only 130 Tables and Chairs 16 tables with 64 chairs Clean Up Applicant is responsible for the clean-up and condition of the Library Meeting Room at the end of their reservation. The privilege of using the meeting room may be withdrawn if it is not left in good condition. Applicant will be responsible for any damage to equipment for facilities beyond normal wear and additional clean-up, if required, that occurs during the reservation. Applicant’s responsibility for clean-up includes: •Have the meeting room cleaned and vacated 15 minutes prior to the Library’s public closing time •Pick up and throw away all trash •Clean spills, food and debris from tables, chairs and floors •Clean and wipe down sink and counter •Return chairs and tables to the original setup. There is an original set-up picture on the wall. Conduct Applicant is responsible for the orderly conduct of people during the reservation. Community Wall Posters/Flyers Any posters and/or flyers created for the community wall would include the following language: “Please note, this event is independently organized and not sponsored by the City of Pleasanton.” Page 20 of 39