080725 LIBRARY COMMISSION AGENDA PACKET

09/2024 | Page 3 of 4 Applicant’s Initial: Equipment Applicant is responsible for providing their own audio/visual equipment such as laptops, cables, etc. A projector with sound and podium are available with prior arrangement. Library staff provide initial instructions for the operation of the projector and sound system but will not remain during the reservation to provide technical assistance. Microphones are not available. Exit Doors and Paths Do not block or obstruct any stairway, hallway, corridor, vestibule, aisle or exit door. Fundraising Fundraising is prohibited in the room except for Library or City-sponsored events such as the Friends of the Pleasanton Public Library Book Sale. Inappropriate Uses •Private events such as birthday parties, recitals or recruiting paid memberships •Meetings, programs or classes for which a fee is charged to the attendees, including, but not limited to sports or club enrollment •The name, address, telephone number of the Pleasanton Public Library may not be used as the official address or headquarters of any group using the meeting room •The use of the meeting room shall not be publicized in any way that implies the City or the Library’s sponsorship of a group’s activities, beliefs, or policies or any endorsement •Any party or organization, political or otherwise, that advocates the overthrow of the government of the United States or the State of California by force, violence, or other unlawful means is deemed inappropriate use. Minors/Supervision Activities for minors must be supervised by the adult, 18 years or older, who reserved the meeting room. The Library requires a ratio of one adult for every twenty (20) minors. The “Responsible Party” must be present throughout the reservation. A photo I.D. will be required at the time of arrival. Reservation Time If the applicant does not claim the reserved Library Meeting Room within fifteen (15) minutes of the scheduled time, the room may be released and used by others. Set-up The applicant is responsible for set-up of the room and returning chairs and tables to the original set-up position. There is a picture of the original room set-up on the wall of the room. Smoking Smoking is prohibited inside City buildings, as well as within twenty (20) feet of all entrances. Storage No storage of private property is permitted in the Library, or on Library grounds. The City is not responsible for any items left behind. Tables and Chairs Tables and chairs are included in all reservations. For safety, attendees may not stand, sit, or lie on tables or chairs. Vehicles Driving or parking on sidewalks, pathways, patios, or grass areas is prohibited. Parking Reserved parking is not provided nor permitted. Applicants may not cone off parking spaces. Vehicles parked illegally will be cited. Parking in an area designated as a Fire Zone is strictly prohibited. Page 21 of 39