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SCI Proposal for City of Pleasanton <br />May 22, 2025 <br />Page 8 <br />Task 3 services would include supporting the City at four outreach meetings with the public and the <br />property owners within the LLMDs. SCI would also assist the City with preparing the presentations for <br />each meeting. <br /> <br />Task Deliverables: <br /> Informational outreach strategy <br /> Property owner informational services <br /> Four outreach meetings (In-Person) <br /> <br /> <br />Task 4: Proposition 218 Ballot Proceeding Services <br />Services under this Task shall include designing, printing, addressing, and mailing the official assessment <br />notice and ballots to all property owners, which are the proposed boundaries of the LLMD. The official <br />notice and assessment ballot design and supporting informational items and mailers are essential to a <br />successful ballot outcome. SCI will utilize its unmatched expertise and track record to design notices, <br />ballots, and informational items that clearly and concisely explain the reason for the services and meet all <br />legal requirements. <br /> <br />After the draft notice and ballot are prepared, they will be provided to the City and the City Attorney for <br />review and comment. Feedback and comments will be incorporated before the documents are finalized. <br /> <br />After the official notice and ballot are finalized, SCI will oversee the printing and addressing of the ballots. <br />Admail West, a printing and mailing firm with industry-leading experience with assessment ballot <br />proceedings, may perform this work. After the notices and ballots are printed and addressed, they will <br />be mailed to all property owners in the proposed LLMD with a proposed assessment pursuant to the <br />California Constitution and the Government Code. <br /> <br />SCI will also field and respond to property owner inquiries throughout the balloting, research and confirm <br />new owners not reflected on the official county property ownership records, and issue replacement <br />ballots as necessary. SCI will also prepare resolutions, documents, and information for the public hearing <br />and assist the City and the City Attorney in responding to property owner testimony at the public hearing. <br /> <br />The City Clerk will be the official tabulator, with the legally required condition to perform the tabulation <br />publicly. SCI will provide tabulation software, scanners, and procedures to support the tabulation. SCI <br />will employ its well-proven barcoded ballot identification system on this balloting, facilitating efficient and <br />effective tabulation. <br /> <br />Task Deliverables: <br /> Project meeting (Virtual) <br /> Official Proposition 218 notice, ballot, and envelopes <br /> Printing, mailing, addressing, and postage for Proposition 218 balloting <br /> Presentation at City Council meeting (In-Person) <br /> Draft resolution and supporting documents <br /> Balloting process support <br /> Tabulation process support <br /> <br />Docusign Envelope ID: B1FD95A1-E488-46B7-8C39-6792DCB09322Docusign Envelope ID: 44B46978-8C9D-4351-9282-8253FD108A26