SEQUOIA ECOLOGICAL CONSULTING, INC. - SECOND AMENDMENT (#2025361)

Page 1 of 3 Item #20 CITY COUNCIL AGENDA REPORT August 19, 2025 Public Works - Engineering Division TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SEQUOIA ECOLOGICAL CONSULTING, INC. FOR $20,870, FOR A TOTAL NOT-TO- EXCEED AMOUNT OF $172,485, AND EXTENDING THE TERM FOR ONE YEAR TO PROVIDE ADDITIONAL ENVIRONMENTAL SERVICES FOR THE AUGUSTIN BERNAL FUEL MANAGEMENT PROJECT, CIP NO. 25783 SUMMARY In 2024, the City selected Sequoia Ecological Consulting, Inc. (Sequoia) as the most qualified environmental consulting firm for the Augustin Bernal Community Park fuel reduction project, CIP No. 25783. The $137,834 agreement to prepare the environmental documents included a contingency of $14,000 for amendments to the agreement. A first amendment for $13,781 was approved in May 2025 for rare plant surveys required for the project. Staff recommends the City Council approve a second amendment to the agreement with Sequoia for a not-to-exceed amount of $20,870 for additional special-status plant species surveys and to provide bid assistance. The services were identified as necessary during the environmental review process and the costs for the project are fully funded by the California Department of Forestry and Fire Protection (CAL FIRE) reimbursable grant. Preparation of the environmental documents and bid package is expected to be completed by early 2026. RECOMMENDATION Approve and authorize the City Manager to execute a second amendment to the professional services agreement with Sequoia Ecological Consulting, Inc. for $20,870 for a total not-to- exceed amount of $172,485 extending the term through December 31, 2026 to provide additional special-status plant surveys and bid assistance. BACKGROUND In early 2023, staff applied for a grant opportunity via the CAL FIRE California Climate Investments Wildfire Prevention Grants Program to reduce fuel in an approximately 125-acre area in and around Augustin Bernal Community Park. On January 17, 2024, the City was awarded a $1,048,900 non-matching grant (i.e., no City funds are required for the project) to plan, design, construct, and implement the fuel reduction project. In March 2024, City staff advertised a Request for Qualifications (RFQ) for a CEQA- compliant vegetation treatment program for an approximately 125-acre area of Augustin Bernal Community Park. Sequoia Ecological Consulting, Inc. (Sequoia) was selected as the most qualified bidder. The City Council awarded Sequoia a Design Professional Services Agreement, Contract No. 2024538, on July 16, 2024, for $137,834 to prepare the environmental documents. The City Council also approved a contingency of $14,000 for the Director of Public Works to approve contract amendments. Docusign Envelope ID: 28181E16-E53F-41EC-B9E2-A0FB97D0173C