CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 5 of 6 construction contract: 1. Change Order No. 1 was for $592,277 for repaving Case Avenue from Valley Avenue to Bernal Avenue as an added street to the project. Case Avenue was on the project list for resurfacing but was removed from the project prior to the bid due to potential insufficient funding concerns. After the bids were received, there was sufficient funding to increase the project contingency with the intention of adding Case Avenue back to the project as a change order at contract unit prices. A new layer of asphalt was placed on 165,000 square feet of pavement, providing safe traffic circulation to Pleasanton Middle and Hearst Elementary schools and prolonging the useful life of the pavement on Case Avenue. 2. Change Order No. 2 for $230,871 was for repaving four additional streets. Adobe Court, Singletree Court, Melody Court, and Garland Court were on the list for the preventative maintenance program for 2024 and were scheduled for slurry seal in September 2024. The pavement condition of these four courts has changed rapidly, and slurry seal was not the best treatment for these courts, as it required a substantial cost of pavement repair. Value engineering and pavement assessment were performed, and it was determined that repaving these courts now, while the contractor was in the area, was the best option instead of slurry sealing or deferring maintenance. 3. Change Order No. 3 for $60,000 was for additional work performed by O’Grady Paving at the agreed price for the removal and off-haul of excess asphalt pavement material during the course of the milling operation. The existing grades on Hopyard Road at various locations did not allow for the proposed grades shown on the plans. Necessary grade alterations to fit the field conditions resulted in extra time and off-hauling of excess materials. 4. Change Order No. 4 for $79,500 was for additional work performed by the contractor to fix the uneven pavement surface on West Las Positas Boulevard between Hacienda Drive and Stoneridge Drive. Roadway settlement in both directions created severe dips on the pavement that caused unfavorable riding conditions for vehicular traffic. This section of roadway is on the City’s reconstruction schedule in 2026. These severe dips were identified as high priorities for immediate repair. 265 tons of asphalt were placed for pavement leveling at an agreed price of $300 per ton. 5. Change Order No. 5 for $95,865 was for compensation to O’Grady Paving for additional work performed at the stockpile site on City-owned recycled paving material located at Bernal Park required by the State Water Board, including grading of existing stockpile, installation of silt fence and straw waddle, tarp covering, and area fencing. 6. Change Order No.6 for $75,000, was for the repair of seven damaged storm drains and sanitary maintenance holes (MHs), and restoration of roadway pavement resulting from a water break on Mirador Drive. The damaged MHs caused unfavorable driving conditions for motorists and posed potential safety concerns that needed immediate attention for repair. The water line break on Mirador Drive caused major damage to the roadway, needing immediate restoration. The main water line was repaired by the city’s crews; however, the roadway remained closed due to severe roadway pavement damage. Roadway restoration was beyond the capacity of the City’s crews. O’Grady Paving was selected to assist the City in restoring the pavement so the road could be reopened to traffic in a timely manner. The Utilities Section requested this additional work, which was performed under the existing contract with O’Grady Paving and paid out of the Utilities’ Emergency Repair funds. 7. The balancing change order for $195,530 resulted from the difference between the Page 112 of 264