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Page 1 of 5 <br />Item #12 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />September 16, 2025 <br />Public Works - Engineering Division <br /> <br />TITLE: REJECT ALL BIDS FROM THE JULY 16, 2025, BID OPENING, AWARD AND <br />AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH <br />WILSON GENERAL CONTRACTING, INC. FOR THE OSC FIRE ALARM & <br />NOTIFICATION SYSTEM PROJECT, CIP NO. 23457, THE LIBRARY FIRE <br />ALARM UPGRADE PROJECT, CIP NO. 26386, AND FOR FIRE ALARM <br />RETROFITS AT THE OSC-LPFD AND PLEASANTON POLICE STATION IN AN <br />AMOUNT NOT TO EXCEED $745,000 <br /> <br />SUMMARY <br />This project consists of the retrofit and replacement of the City’s existing fire alarm systems at <br />12 buildings and approximately 140,000 square feet at the City's Corporation Yard (formerly <br />known as the Operations Service Center, or OSC), Library, and Police Station. The work also <br />includes minor changes to the fire sprinkler systems for fire alarm monitoring and the <br />replacement of the Library’s fire sprinkler backflow. A communication system will also be <br />added at the Corporation Yard’s facilities to enhance emergency response. The construction <br />contract includes the design of the retrofit systems, and the review and approval by the City <br />and LPFD prior to the start of construction. The Request for Proposals, which included <br />qualifications, experience, and bids, was publicly advertised, and four proposals were received <br />on August 20, 2025. Staff recommends awarding the construction contract to Wilson General <br />Contracting, Inc. from Tracy, CA, for $745,000. <br /> <br />RECOMMENDATION <br />1. Reject all proposals from the July 16, 2025, bid opening. <br />2. Award and authorize the City Manager to enter into a construction contract with Wilson <br />General Contracting, Inc. of Tracy, CA in the amount of $745,000 for the OSC Fire <br />Alarm & Notification System Project, CIP No. 23457, the Library Fire Alarm Upgrade <br />Project, CIP No. 26386, and for fire alarm retrofits at the OSC-LPFD and Pleasanton <br />Police Station. <br />3. Authorize the Director of Public Works or authorized designee to approve and execute <br />contract change orders within a design and construction contingency amount not to <br />exceed $250,000 (approximately 20 percent), included in the project's funding. <br />4. Authorize the Director of Public Works to authorize a task authorization with an existing <br />on-call architectural or construction management firm in the amount of $100,000 plus <br />any additional assigned contingency for design and construction support services. <br /> <br /> <br />BACKGROUND <br />Staff identified the need to replace the fire alarm system at the City's Corporation Yard <br />(formerly known as the Operations Service Center, or OSC), which is critical to City operations <br />and services to the community. The existing fire alarm system is an outdated, zoned system <br />Page 116 of 264