CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 2 of 5 that is no longer in a serviceable condition and requires replacement of the panels, alarms, horns and other associated equipment with relocation of devices to meet current standards. The OSC Fire Alarm & Notification System project, CIP No. 23457, was approved to retrofit the existing fire alarm control system and add a site-wide communication system to enhance the City's response to emergencies. In June 2025, CIP No. 23457 was re-approved, and the Library Fire Alarm Upgrade project, CIP No. 26386, was approved as part of the fiscal year (FY) 2025/26 – FY 2029/30 Capital Improvement Program. The Library services the entire Pleasanton community and also serves as a community cooling center. The fire alarm system was identified in 2022 as needing to be upgraded due to the system’s age and lack of monitoring of the fire sprinklers. In addition, the exterior backflow is underground and needs to be replaced with an above-ground backflow assembly to meet current standards. Staff reviewed the scopes of work needed to retrofit both fire alarm systems and prepared a single Request for Proposals (RFP) that incorporates the design and work for both locations. In an effort to reduce costs and increase efficiencies, the Corporation Yard Livermore-Pleasanton Fire Department (OSC-LPFD) buildings and the Pleasanton Police Station were also added to the RFP scope of work. The RFP was published June 13, 2025, with two scheduled pre-bid meetings. Only one responsive proposal was received by the deadline on July 16, 2025, so the City re-bid the RFP. The re-bid RFP was published August 2, 2025, with an additional pre-bid meeting scheduled. Four proposals were received on August 20, 2025. DISCUSSION The Fire Alarm Retrofit Project provides a turnkey solution for upgrading obsolete fire alarm systems at three City campuses (12 buildings and approximately 140,000 square feet). The project includes investigation, design, shop drawings, permits, installation, and testing services. Due to the specialized systems and the requirement for shop drawings, no traditional design documents were prepared. Instead, original building plans were provided to the design and construction team to develop fire alarm shop drawings for permitting and review. City Corporation Yard (OSC) – 3333 Busch Road The Operations Service Center (OSC), constructed in 1991, consists of eight buildings totaling approximately 86,600 square feet. These buildings house the Public Works Department’s Operations & Maintenance and Utilities and Environmental Services Divisions, and the Pleasanton Police Department’s training and storage functions (OSC-PD). The campus is served by a zoned fire alarm system with a non-functioning control panel. Although the buildings are fully sprinklered, this system does not monitor all of the exterior fire risers. The scope of work at this location includes: • Relocating the fire alarm control panel (FACP) • Upgrading to an addressable fire alarm system with remote monitoring • Adding a one-way voice communication system throughout offices, shops, and exterior Page 117 of 264