CITY COUNCIL REGULAR AGENDA PACKET

Page 1 of 4 Item #9 CITY COUNCIL AGENDA REPORT October 7, 2025 Public Works - Engineering Division TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PARK PLANET FOR THE ANNUAL PLAYGROUND RENOVATIONS PROJECT, CIP NO. 25745 TO RENOVATE THE PLAYGROUND AT MOLLER PARK IN THE AMOUNT NOT TO EXCEED $166,251 (INCLUDING A PROJECT CONTINGENCY OF $16,625) SUMMARY The Annual Playground Renovations Project, CIP No. 25745, will renovate the playground at Moller Park, and includes the design, fabrication, and installation of play equipment for the playground. The project was advertised as a Request for Qualifications in March 2025, and the consultant was chosen in April based on their qualifications. Community outreach was conducted in May and the community input was incorporated into the final design under the agreement. The project initially included the playgrounds at Del Prado Park, but considering the city’s budget challenges, staff determined not to move forward with the park’s playground renovations at this time. Staff recommends the City Council approve a professional services agreement with Park Planet for the not-to-exceed amount of $166,251 for playground renovations at Moller Park. RECOMMENDATION 1. Authorize the City Manager to enter into a professional services agreement with Park Planet for the Annual Playground Renovations Project, CIP No. 25745 to renovate the playground at Moller Park in the not-to-exceed amount of $166,251 (including a project contingency of $16,625) 2. Authorize the Director of Public Works or designee to approve and execute amendments to the agreement with Park Planet for an amount not to exceed $16,625 (approximately 10 percent of the agreement amount). 3. Authorize the return of $365,956 of the remaining project funding to the fund balance in the Parks CIP - General Fund (Fund 221) for future eligible projects. BACKGROUND Staff routinely inspects the playground equipment in all City parks to determine which play equipment needs maintenance or replacement. These inspections are performed by the City's certified playground safety inspectors (CPSI). As part of the review, the CPSI considers the physical condition and age of the equipment, safety and accessibility concerns, and the availability of replacement parts. Based on the inspections for the last two-year Capital Improvement Program (CIP) work plan, the City identified that the playgrounds at Moller Park and Del Prado Park were most in need of replacement. The playgrounds at both Moller Park (Moller) and Del Prado Park (Del Prado) are currently some of the oldest playgrounds in the City’s inventory with chipping paint, rusted materials, and cracking in the equipment. Three Page 189 of 376