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other than the Lowest Responsive and Responsible Bidder,the <br /> Department Head must issue a memo to the Finance Department <br /> (copied to the Law Department)justifying the recommendation. <br /> City Manager approval is required. <br /> 4.3.3.3. City Public Works Agreement,As-Needed Goods and Services <br /> Agreement(with maximum term of five years), or other <br /> appropriate City agreement is required. Must be signed by the <br /> contractor and City Manager prior to issuance. <br /> 4.3.3.4. Submit properly coded invoice with agreement in <br /> accordance with administrative guidelines. <br /> 4.3.4. Above Applicable Dollar Limitation Set Forth Under Section 22032 of the <br /> Public Contract Code: City Council Approval with Formal Bidding <br /> 4.3.4.1. Issue a Notice Inviting Formal Bids in a newspaper of general <br /> circulation and all appropriate trade journals at least fifteen <br /> calendar days prior to bid opening. Bids must be received in a <br /> sealed envelope by a specific time, date,and location. <br /> 4.3.4.2. Formal plans, specifications, and bid documents must be <br /> issued inaccordance with the State Public Contracts Code <br /> §22037. <br /> 4.3.4.3. Bid must be awarded to the Lowest Responsive and Responsible <br /> Bidder. City Council approval is required. <br /> 4.3.4.4. City Public Works Agreement, As-Needed Goods and Services <br /> Agreement (with maximum term of five years), or other <br /> appropriate Cityagreement is required. <br /> 4.3.4.5. Submit properly coded invoice with agreement in <br /> accordance withadministrative guidelines. <br /> 4.3.5. Administrative Agreement Amendment In Time-Critical Situations <br /> 4.3.5A. Amendments to increase the scope of work for a previously <br /> approved public works project agreement may be <br /> administratively approved by the City Manager, Director of <br /> Public Works, and Director of Finance in time-critical <br /> situations for: (a) agreements approved by the City Council <br /> pursuant to 4.3.4., above; and (b)agreements where such <br /> extra work would make the revised agreement amount <br /> exceed the applicable dollar limitation set forth under <br /> Section 22032 of the Public Contract Code. <br /> Purchasing Procedures and Manual 17 <br />