Laserfiche WebLink
4.3.5.2. A time-critical situation is when an unforeseen circumstance <br /> arises during the course of a public works project and an <br /> immediate change-order is needed to add extra work or <br /> materials to: (a) minimize time that active construction <br /> projects impact critical transportation and services (e.g.open <br /> trench closing street or park); (b)maintain schedule <br /> coordinated with other agencies or utilities(e.g. work <br /> timeline during limited season that state agency allows work <br /> in stream); or(c)prompt attention reduces total costs (e.g. <br /> construction project encounters underground storage tank <br /> that must be removed and delay will increase mobilization <br /> costs). Such time-critical. determination shall be made in the <br /> reasonable judgment of the Director of Public Works and <br /> concurrence by the City Manager and Director of Finance or <br /> their designees. <br /> 4.3.5.3. An amendment to add such time-critical extra work to a <br /> public works project agreement may be administratively <br /> approved by the City Manager but must be brought to the <br /> City Council for ratification and funding allocation at the <br /> next Council meeting when noticing and agenda <br /> requirements can reasonably be met. <br /> 4.4. Grant Funded Procurement <br /> 4.4.1. The City will adhere to procurement requirements of granting agencies <br /> 9 when they are more restrictive than those contained in the City's <br /> Purchasing Procedures and Manual. <br /> 5. Green Purchasing Policy <br /> This Section supersedes the Green Purchasing Policy of September 2011. Appendix A, <br /> "Green Purchasing Guidelines" contains further details to ensure compliance with the <br /> Green Purchasing Policy and SB 1383, including regulatory definitions of terms. <br /> 5.1. Strategies for Implementation <br /> All City employees with purchasing authority shall consider short-term and long-term <br /> costs in comparing product alternatives. This includes evaluation of total costs expected <br /> during the time a product is owned, including, but not limited to, acquisition, extended <br /> warranties, operations, supplies, maintenance and replacement parts, disposal costs, and <br /> expected lifetime compared to other alternatives. <br /> 9 For example,the City will adhere to Chapter 10 of Caltrans' Local Assistance Project Manual(LAPM) <br /> when implementing federally funded projects administered by Caltrans. <br /> Purchasing Procedures and Manual 18 <br />