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outlined in the bidding notice. This process is governed by the California Public <br /> Contracts Code §22034. <br /> 3.11. Informal Proposal: A written (physically or electronically)statement detailing <br /> a potential service provider's plan for the provision of a given service. <br /> 3.12. Land Purchases: The purchase of any land or already-existing buildings. These <br /> purchases are exempt from the procedures listed in this Manual. Refer to the City fixed <br /> asset guidelines for additional information. <br /> 3.13. Managed Qualified Bid List(MQBL): A listing of qualified professional consultants <br /> in a specific area of expertise maintained by the City to identify and select service <br /> providers pursuant to Municipal Code Chapter 2.48. Each firm on the MQBL will <br /> submit a Statement of Qualifications including, but not limited to, the firm name and <br /> principal statistics, qualifications of key personnel, areas of special expertise, a list of <br /> references and similar projects, and a written statement that the City's Professional <br /> Services Agreement has been read and the firm can meet the requisite insurance <br /> agreements. The Department Head utilizing the MQBL shall encourage firms, <br /> including local firms with a City business license,to submit a Statement of <br /> Qualifications, and regularly review the MQBL to determine if local firms are <br /> underrepresented and to update company information and qualifications. <br /> 3.14. Qualified Low Bidder: A vendor meeting all the qualifications of the <br /> City specifications at the lowest price. <br /> 3.15. Professional Services Contract:2 Contract between a provider of professional services <br /> (e.g. accounting firm, architect, engineer) and the City to provide a service for a set <br /> period of time. The maximum length for a contract is five years (including potential <br /> extensions; e.g. a four-year contract with a one-year possible extension is allowed, but <br /> a three-year contract with three possible extension years(for a total of six years) is <br /> prohibited). The contract must follow the procedure for its total contract price(e.g. a <br /> contract for$30,000 a year for five years is a$150,000 contract). Note: use the <br /> Design Professional Services Agreement for architectural or engineering services that <br /> have design responsibility. <br /> 3.16. Price Quotes: A written(physically or electronically)statement from a vendor, service <br /> provider, or contractor signifying that ascertain good or service at a certain price will <br /> be provided. <br /> 3.17. Public Project: "Public project"means any of the following: (1)Construction, <br /> Legal service contracts can be exempt from the selection and time limit provisions of this policy to the extent specific <br /> counsel is required:(1)by the insurance pool:(2)to immediately respond to litigation:or <br /> (3)because of the need for specialized legal services.In these instances,a memo explaining the circumstances and selection <br /> process shall be provided to the Finance Department. <br /> Temporary employment contract agencies are also exempt from the selection and time limit provisions of this policy. <br /> However,it is expected that City staff will utilize more than one temporary employment agency to place temporary staff <br /> depending on the skill requirements. <br /> Purchasing Procedures and Manual 5 <br />