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reconstruction, erection, alteration, renovation, improvement, demolition, and repair <br /> work involving any publicly owned, leased, or operated facility; (2) painting or <br /> repainting any publicly owned, leased, or operated facility; (3) in the case of a publicly <br /> owned utility system, "public project" shall include only the construction, erection, <br /> improvement, or repair of dams, reservoirs, powerplants, and electrical transmission <br /> lines of 230,000 volts and higher. <br /> "Public project" does not include maintenance work including all of the following: (1) <br /> routine, recurring, and usual work for the preservation or protection of any publicly <br /> owned or publicly operated facility for its intended purposes; (2) minor repainting; (3) <br /> reserving of streets and highways at less than one inch; (4) landscape maintenance, <br /> including mowing,watering,trimming, pruning, planting, replacement of plants, and <br /> servicing of irrigation and sprinkler systems; (5)work performed to keep, operate, and <br /> maintain publicly owned water, power, or waste disposal systems, including but not <br /> limited to, damns, reservoirs, powerplants, and electrical transmission lines of 230,000 <br /> volts and higher. <br /> 3.18. Purchase Order(PO): Authorizes City staff to have a vendor supply up to a certain <br /> dollar amount for one time or recurring supplies and/or services for a maximum term <br /> of one year. All POs are subject to the same procedures as other purchases. POs for <br /> services require a vendor signature before routing for City signatures. There are the <br /> following types of POs: <br /> 3.18.1.Open Purchase Order(Open PO): An ongoing Purchase Order with multiple <br /> purchases over a period of time within the fiscal year. Open POs must have a <br /> "not-to-exceed"price limit. This not-to-exceed price is the official value when <br /> determining which procedure to use. <br /> 3.18.2.Recurring Purchase Order(RPO): A Purchase Order for purchases occurring <br /> regularly and on a predictable timeframe (e.g. annually). For those recurring <br /> POs that exceed$200,000,the Finance Department will coordinate submission <br /> to City Council at the beginning of the fiscal year. <br /> 3.19.Request for Proposals (RFP): Used to procure professional services that have <br /> well-defined specifications and an expectation that the consultant can provide <br /> accurate pricing based on written or verbal specifications. Examples of projects <br /> that require a RFP include design and construction management services, <br /> planning studies, and audit services. All proposals must be submitted to the <br /> City Clerk's Office by a predetermined time and date. A sample RFP is located <br /> on the Pleasanton Progress Intranet. <br /> 3.20. Request for Qualifications (RFQ): Used to procure professional services that <br /> have broad specifications subject to multiple approaches, many potential types <br /> of consultants or service providers that may be interested, and/or specifications <br /> that may be refined during the service provider review process. Examples of <br /> projects that require a RFQ include website design, park design, facility <br /> planning, and architectural services.All qualifications must be submitted to the <br /> City Clerk's Office by a predetermined time and date. A sample RFQ is located <br /> on the Pleasanton Progress Intranet. <br /> Purchasing Procedures and Manual 6 <br />