CITY COUNCIL MEETING AGENDA PACKET

1 DETAILED SCOPE OF WORK - PHASE 2 ENVIRONMENTAL CLEARANCE AND DESIGN Project Understanding Mark Thomas’ scope of services for the West Las Positas Boulevard Multimodal Reconstruction Project includes engineering and design services for project management, surveying and mapping, environmental services, and preparation of plans, specifications and estimates (PS&E) for the Phase 1 project between Hopyard Road and Stoneridge Drive. To date, we have completed preparation of 95% PS&E for the Phase 1 project improvements to West Las Positas Boulevard between Hopyard Road and Stoneridge Drive and are working towards the NEPA and CEQA environmental clearance and 100% PS&E submittal. Based on discussions with the City, this scope of services has been prepared to provide engineering and design services for project management, surveying and mapping, environmental services, and preparation of plans, specifications and estimates (PS&E) for the Phase 2 project between Iron Horse Trail and Santa Rita Road The Phase 2 project will connect to the Phase 1 project improvements on West Las Positas Boulevard, reconfiguring the roadway from a 6-lane section to a 4-lane section with 6' to 7' wide elevated cycle tracks on both sides, landscaped buffers, and intersection safety improvements, such as a protected intersection. Pavement rehabilitation for this segment of West Las Positas Boulevard will be grind and overlay only. No full-depth pavement section reconstruction with soil stabilizing subbase is anticipated beyond potential pavement 'dig-out' areas for subbase repair and replacement to be identified by the City. Improvements will be consistent with the 35% Plans for the West Las Positas Boulevard Multimodal Reconstruction Project (CIP No. 11514), submitted in January 2024. Scope of Services: Our scope of work encompasses civil, drainage, sewer, water, landscape, and electrical design to prepare approved plans, specifications, and estimate (PS&E) and environmental clearance documents under CEQA for use by the City in bidding constructing the improvements. This scope of work, and associated Fee Estimate, assumes preparation of a single set of PS&E for a single bid alternative will be developed as identified above. The specific tasks to be completed and deliverables to be provided by Mark Thomas for the project are outlined below. Task 1. PROJECT MANAGEMENT AND ADMINISTRATION Mark Thomas will provide ongoing project management for each task for the duration of the Contract term, which is assumed to be 10 months encompassing the design, environmental clearance, and bidding periods. Project management activities will consist of management, administration, coordination, supervision, project controls, attending meetings, and as follows: Task 1.1. Project Management and Control Mark Thomas will supervise, coordinate, and monitor activities and product development for conformance with the Cities’ standards and policies and local ordinances. Prior to the start of any Services, Mark Thomas will interface with City staff to assure format consistency of deliverables and to facilitate free and timely flow of information for each task activity. Mark Thomas will prepare a detailed critical path method (CPM) schedule to reflect plan and progress of Services and to serve as a master schedule for the Project. The schedule will be updated on a monthly basis to include key milestones and tasks completed. Task 1.2. Project Administration/Project Coordination Mark Thomas will prepare and submit monthly progress reports that will identify work performed on each task in the preceding month, including percent completed compared to percent billed for each task must be shown. The monthly summary will show total charges made to each task, the Contract budget for each task, reallocated budget amounts, prior billing amount, current billing, total billed to date, and a total percent billed to date. Mark Thomas will coordinate planning and design efforts with stakeholders including Caltrans, Livermore Amador Valley Transit Authority (LAVTA), utility companies, and private property/business owners as required. This includes design Page 27 of 323