CITY COUNCIL MEETING AGENDA PACKET

2 reviews and integration of adjacent public agency and third-party utility company designs for incorporation into the project design as appropriate. Task 1.3. Project Meetings Mark Thomas will arrange and conduct up to 20 bi-weekly (i.e. once every two weeks) Project Development Team (PDT) meetings with project stakeholders as directed by the City which will include general discussion materials and preparation of agendas and minutes. Mark Thomas will endeavor to prepare and submit all meeting agendas one (1) week prior to the relevant meeting date and distribute draft meeting minutes for City review within three (3) working days after each meeting. Final meeting minutes will be distributed to the PDT incorporating relevant comments received on draft meeting minutes. Mark Thomas will coordinate and attend up to two (2) coordination meetings with the City staff and project stakeholders to resolve technical issues. This task also includes preparation of meeting materials (i.e., presentations slides and exhibits) and attendance at up to two (2) public meetings, including one (1) virtual community meeting, and up to one (1) presentation at the Bicycle, Pedestrian and Trails Committee, City Parks and Rec Commission, or City Council meeting to facilitate discussion and answer questions about the designs. Preparation of materials and attendance at stakeholder and public meetings in addition to those identified above may be provided as an additional service. Task 1.6. Quality Control The Mark Thomas Quality Control plan consists of established procedures for performing the work (which are reassessed with each project), including methods for design calculations, establishing appropriate levels of design development for intermediate submittals, identification of required plan checks, design checklists, and methods of project documentation. Our QC/QA Manager will implement and maintain these quality control procedures during the preparation of plans and documents throughout design. TASK 1 DELIVERABLE(S): • Monthly progress reports and invoices • Monthly CPM schedule updates • Project Cloud-based File Repository • Project Team Meeting Attendance w/ agendas and minutes (up to 20 meetings) • Stakeholder Meetings (up to 2) • Public Meetings (Up to 2) • QC/QA Checklist • All deliverables to be submitted electronically in .pdf format unless specified otherwise Task 2. SITE INVESTIGATIONS AND SURVEYS Task 2.1. Project Initiation and Data Gathering Mark Thomas will coordinate the Phase 2 project kick-off meeting for final design with the City and members of the design team to discuss the project background, scope, concepts, schedule, project management, potential stakeholders and issues, outreach opportunities and expectations. The data gathering process will include a review of the existing site characteristics. Mark Thomas will conduct site visits and take photographic inventory of existing conditions to reference during the design process and make observations related to sight distance at pedestrian crossings, ADA-compliance and potential tripping hazards on the sidewalks, and identify potential conflicts with existing utilities and privately-owned improvements within the public right-of-way. For estimating purposes, 2 days of site visits have been assumed to complete the field reviews. Task 2.2. Supplemental Topographic Surveys and Base Map Preparation Mark Thomas proposes the following work plan to set project control, collect topographic survey, provide electronic base files for the design, and delineate public right-of-way limits as described below. Page 28 of 323