Laserfiche WebLink
Page 2 of 3 <br />Fleet assets scheduled for replacement within this period. The City’s 10-Year Fleet Repair and <br />Replacement plan scheduled the retirement of all vehicles that have reached the end of their <br />useful service life. The plan incorporates multiple evaluation factors, including installation year, <br />useful life, current condition, condition rating, and risk rating. Based on this analysis, Unit No. <br />232 was identified as a high-risk piece of equipment and requires immediate replacement. This <br />data-driven approach reinforces the need to prioritize replacement of critical vehicles and <br />infrastructure before failure, ensuring operational reliability and financial sustainability. Within <br />this forecast, the Fleet Section has prioritized units in support of addressing these challenges. <br /> <br />DISCUSSION <br />To maintain reliable service levels and remain compliant with state regulations, staff <br />recommends replacing Unit No. 232 with a Caterpillar 255 Compact Track Loader. This <br />equipment includes modern features such as a fully enclosed cab with air conditioning, <br />advanced safety components, and multiple work attachments (cold planer, broom, hammer, <br />and auger) for flexible use in varied operations. <br /> <br />Table 1. Cost Breakdown <br /> <br />Item Amount <br />Equipment Total Cost $ 173,932.00 <br />15 percent Contingency $ 26,090.00 <br />Total Not-to-Exceed $ 200,022.00 <br /> <br />Staff seeks approval for the full purchase of this equipment, which is a direct replacement for <br />an aging loader critical to day-to-day operations in the field. The new equipment will improve <br />safety, reliability, and performance across a range of tasks and reduce the department’s <br />dependency on outdated, high-maintenance equipment. This action is consistent with the <br />City’s Equipment Replacement Plan. <br /> <br />The loader meets CARB Tier 4 Final emission standards and significantly reduces diesel <br />particulate matter and NOx emissions. The purchase will be made under Sourcewell Contract <br />#011723-CAT, a competitively bid cooperative purchasing agreement that ensures contract <br />compliance and pricing competitiveness. <br /> <br />An alternative to purchasing the equipment is for the City to enter a long-term rental <br />agreement; however that option would cost more overall. <br /> <br />EQUITY AND SUSTAINABILITY <br />This purchase supports the City’s Climate Action Plan 2.0 by replacing a Tier 1 diesel-powered <br />unit with a cleaner, Tier 4 Final emissions-compliant machine. The updated loader will <br />significantly reduce greenhouse gas emissions and air pollutants while helping the City <br />maintain environmental compliance with state-mandated CARB regulations. <br /> <br />OUTREACH <br />No additional outreach was conducted. The purchase aligns with the City's long-range fleet <br />and equipment replacement strategy and utilizes an established cooperative purchasing <br />Page 68 of 399