CITY COUNCIL MEETING AGENDA PACKET

Page 3 of 14 maintain public access to a transfer site in the City, a long-term service agreement for a transfer station should be developed that ensures access for the public as well as for materials collected by the City’s franchisee. It is essential to note that the transfer station services represent a relatively small component of the overall solid waste management services, accounting for less than 5 percent of total contract costs. Staff believe it is important to evaluate decisions regarding the transfer station or any future facility independently of the franchise collection services agreement, yet in parallel, to ensure that each decision aligns with the City’s overall contract objections. DISCUSSION Planning Process and Information Gathering The franchise agreement with PGS expires on June 30, 2029. To prepare, staff, following the direction of the Waste and Recycling subcommittee, developed a multi-pronged process to gather information about options for the future of waste and recycling in Pleasanton. The outcome of this process, along with analysis of ongoing regulatory compliance issues at the current transfer station, informs the decision about whether to negotiate with PGS in a sole-source environment or to issue a competitive RFP to solicit proposals. First, staff, working in collaboration with HF&H and Probolsky Research, developed a comprehensive stakeholder engagement plan to gather community input and better understand local needs and opinions related to waste and recycling services. This included conducting a statistically valid survey of residential customers designed to assess current service satisfaction, identify community priorities regarding environmental sustainability ve rsus cost considerations, evaluate transfer station usage and support, and gauge interest in additional services not currently provided. Other engagement efforts included residential community meetings, direct outreach to multi-family property owners and building managers, discussions with leaders in the business community, and meetings with potential service providers. The City also engaged SCS Engineers, a leading national solid waste engineering firm, to conduct a facility feasibility study analysis. This included a review of the following considerations: • Assessment of future public needs • Assessment of current satisfaction with waste and recycling collection services • Resolution of current regulatory issues • Need for future facility franchisee use • Assessment of improved current versus new transfer station site • Requirements for development of new infrastructure (California Environmental Quality Act (CEQA) studies; ownership and operation decisions; acquisition; permitting; and development). Compliance with Regulatory Requirements PGS has historically provided reliable collection services for the City. However, Page 75 of 399