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Page 1 of 3 <br />Item #9 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />December 16, 2025 <br />Finance <br /> <br />TITLE: ADOPT A RESOLUTION APPROVING AN UPDATE TO THE CITY'S <br />PURCHASING PROCEDURES MANUAL <br /> <br />SUMMARY <br />The Purchasing Procedures Manual (Policy) outlines procedures to procure goods and <br />services for the City. This policy was adopted by the City Council to generally assure the <br />proper use of City funds, provide standard guidelines to City employees to purchase goods <br />and services for the City, specify procedures for approvals of City purchases, and comply with <br />California state law regarding contracts. <br /> <br />The proposed changes update the approval procedures to increase efficiency while <br />maintaining adequate controls. <br /> <br />RECOMMENDATION <br />Adopt the attached resolution approving an update to the Purchasing Procedures Manual. <br /> <br />BACKGROUND <br />The Purchasing Procedures Manual outlines procedures to procure goods and services for the <br />City. This manual/policy has been adopted to: <br />1. Assure the appropriate use of City funds. <br />2. Provide standardized guidelines to all City employees to purchase goods and services <br />on behalf of the City, including inviting participation from city-based vendors. <br />3. Specify procedures for approval of City purchases <br />4. Comply with California State law, including the California Public Contracts Code. <br /> <br /> <br />DISCUSSION <br />The proposed update to the Purchasing Procedures Manual includes the following changes: <br />1. Increases the City Manager’s approval authority for General Goods and Services (e.g., <br />Equipment, Office Supplies and Repair Services) and Professional Services (e.g., <br />Consultation and Engineering) from $100,000 to $200,000. This change will help <br />improve operational efficiency as the City has about 50 contracts per year that fall within <br />this dollar range. The City of Livermore also has $200,000 approval authority for its City <br />Manager. <br />2. Increases the dollar amount approval authority for public works projects to conform to <br />recent changes to Section 22032 of the Public Contract Code. As of December 2025, <br />the minimum threshold set forth in the code is $75,000, and projects costing over <br />Page 125 of 373