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Page 2 of 3 <br />$220,000 require formal bidding. <br />3. Establishes an alternative procurement process for goods and services based on best <br />value. This process is based on the best overall value to the City for goods and services <br />based on all factors, including, but not limited to the following: (1) total cost; (2) the <br />ability, capacity, and skill of the contractor to provide the desired goods and services; <br />(3) the ability of the contractor to provide the desired goods and services promptly or <br />within the time specified without delay or interference; (4) the character, integrity, <br />reputation, judgment, experience, and efficiency of the contractor; (5) the quality of the <br />contractor’s performance on previous purchases or contracts with the City or requested <br />references; and (6) the ability of the contractor to provide future maintenance, repair, <br />parts, and services for the use of the supplies purchased. <br />4. Establishes an emergency procurement process for goods and services. The City <br />Manager may enter into emergency procurement contracts for the purchases of goods <br />and services necessary to avoid or mitigate a clear and imminent threat or danger <br />where delay could result in loss of life or danger to health, welfare, or property or <br />threaten the continued operation of the City or the provision of essential services. <br />Contracts awarded through an emergency procurement require that the City Manager <br />present a report to the City Council, at the next available meeting, describing the <br />emergency, the actions taken, and the number and dollar amount of the contracts <br />awarded. <br /> <br />Changes are highlighted in yellow in the Purchasing Procedures Manual attached to this staff <br />report. <br /> <br />EQUITY AND SUSTAINABILITY <br />Not applicable, as this matter is a routine administrative item of City business. <br /> <br />OUTREACH <br />No outreach was conducted as this item is a routine administrative matter of City business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />This matter is aligned with the ONE Pleasanton strategic plan goal of Funding Our Future, <br />supporting the City’s financial health and sound fiscal policies. <br /> <br />FISCAL IMPACT <br />There is no direct fiscal impact associated with this action. However, prudent purchasing <br />procedures and management policy help ensure the City’s efficiency with adequate controls. <br /> <br />Prepared by: Submitted by: Approved by: <br /> <br /> <br />Susan Hsieh, Director of <br />Finance <br />Susan Hsieh, Director of Finance <br /> <br />Gerry Beaudin, City <br />Manager <br /> <br />Page 126 of 373