CITY COUNCIL MEETING AGENDA PACKET

Purchasing Procedures and Manual 14 $10,001 to $200,000 4. 1.3.4. Submit properly coded vendor invoice with agreement or PO and account numbers to the Finance Department in accordance with administrative guidelines. When using a CPA, submit a copy of the CPA with the PO. 4.2. Professional Services 4.2.1. $0 to $10,000: Department Head Approval 4.2.1.1. No specific solicitation process is required. Comparative pricing is expected to secure the lowest qualified price. RFPs and RFQs are also a recommended approach to find and compare qualified professional(s). 4.2.1.2. Authorization to select professional is determined by Department Head. 4.2.1.3. Signed proposal and rates are required as documentation prior to entering into a (Design) Professional Services Agreement. 4.2.1.4. Use a (Design) Professional Services Agreement. If the professional requires use of its agreement instead, prior review and approval from the Law Department is required. 4.2.1.5. Forward properly coded vendor invoice to the Finance Department for payment. 4.2.2. : City Manager Approval 4.2.2.1. RFPs and RFQs are a recommended approach to find and compare qualified professional(s). Three informal proposals should be received prior to purchase. If three cannot be obtained, submit a memo to the Finance Department with (Design) Professional Services Agreement outlining the solicitation/selection process. 4.2.2.2. Selection must be based on the selection criteria outlined in theproceeding section. 4.2.2.3. City Professional Services Agreement is required and must be signed by the City Manager prior to the start of work. If the professional requires use of its agreement instead, prior review and approval from the Law Department is required. Page 142 of 373