CITY COUNCIL MEETING AGENDA PACKET

Purchasing Procedures and Manual 15 4.2.2.4. Submit properly coded vendor invoice with (Design) Professional Services Agreement and account numbers to the Finance Department in accordance with administrative guidelines. 4.2.3. $200,001 and above: City Council Approval with Competitive Selection Process 4.2.3.1. Professional must be chosen using a Request for Proposal (RFP) or a Request for Qualifications (RFQ). A Managed Qualified Bidders List may be used if existing. A Sole Source Vendor can be used with City Manager approval. 4.2.3.2. Selection must be based on the selection criteria outlined in theRFP/RFQ. City Council approval is required. 4.2.3.3. City (Design) Professional Services Agreement is required and must be signed both by the vendor and City Manager prior to issuance. If the professional requires use of its agreement instead, prior review and approval from the Law Department is required. 4.2.3.4. Submit properly coded vendor invoice with (Design) Professional Services Agreement and account numbers to the Finance Department in accordance with administrative guidelines. 4.3. Public Works Projects All public works projects (construction, repair, remodeling of public buildings and structures; building streets and improvements, etc.) must adhere to State prevailing wage laws and the procurement requirements outlined in Section 5, of this Manual, SB 1383 Procurement Requirements. Contractors must adhere to all State and Federal insurance and bonding requirements. Contact the Law Department for information on prevailing wage and bonding requirements. Price thresholds and procedures are set in compliance with California Public ContractCode §22030-22045. 4.3.1. $0 to $10,000: Department Head Approval 4.3.1.1. No specific solicitation process is required. Comparative pricing and service analysis is expected to secure the quality service at the lowest price. Page 143 of 373