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Purchasing Procedures and Manual 17 <br />other than the Lowest Responsive and Responsible Bidder, the <br />Department Head must issue a memo to the Finance Department <br />(copied to the Law Department) justifying the recommendation. <br />City Manager approval is required. <br /> <br />4.3.3.3. City Public Works Agreement, As-Needed Goods and Services <br />Agreement (with maximum term of five years), or other <br />appropriate City agreement is required. Must be signed by the <br />contractor and City Manager prior to issuance. <br /> <br />4.3.3.4. Submit properly coded invoice with agreement in <br />accordance with administrative guidelines. <br /> <br />4.3.4. Above Applicable Dollar Limitation Set Forth Under Section 22032 of the <br />Public Contract Code: City Council Approval with Formal Bidding <br /> <br />4.3.4.1. Issue a Notice Inviting Formal Bids in a newspaper of general <br />circulation and all appropriate trade journals at least fifteen <br />calendar days prior to bid opening. Bids must be received in a <br />sealed envelope by a specific time, date, and location. <br /> <br />4.3.4.2. Formal plans, specifications, and bid documents must be <br />issued inaccordance with the State Public Contracts Code <br />§22037. <br />4.3.4.3. Bid must be awarded to the Lowest Responsive and Responsible <br />Bidder. City Council approval is required. <br />4.3.4.4. City Public Works Agreement, As-Needed Goods and Services <br />Agreement (with maximum term of five years), or other <br />appropriate Cityagreement is required. <br /> <br />4.3.4.5. Submit properly coded invoice with agreement in <br />accordance withadministrative guidelines. <br /> <br />4.3.5. Administrative Agreement Amendment In Time-Critical Situations <br /> <br />4.3.5.1. Amendments to increase the scope of work for a previously <br />approved public works project agreement may be <br />administratively approved by the City Manager, Director of <br />Public Works, and Director of Finance in time-critical <br />situations for: (a) agreements approved by the City Council <br />pursuant to 4.3.4., above; and (b) agreements where such <br />extra work would make the revised agreement amount <br />exceed the applicable dollar limitation set forth under <br />Section 22032 of the Public Contract Code. <br />Page 145 of 373