Laserfiche WebLink
Purchasing Procedures and Manual 16 <br />4.3.1.2. Authorization to select contractor is determined by Department <br />Head. <br /> <br />4.3.1.3. Use City's Public Works Agreement, Agreement for As- <br />Needed Goodsand Services (with maximum term of five <br />years), or other appropriate City agreement. Labor and <br />Materials, Performance, and Maintenance bonds may be <br />required. Prevailing wages likely required. <br /> <br />4.3.1.4. Submit properly coded invoice with agreement in <br />accordance with administrative guidelines. <br /> <br />4.3.2. $10,001 to the Minimum Threshold Set Forth Under Section 22032 of the <br />Public Contract Code: City Manager Approval <br /> <br />4.3.2.1. Three price quotes required. If three cannot be obtained, submit <br />a memoto the Finance Department outlining the <br />solicitation/selection process. Alternatively, use force accounts or <br />work authorization pursuant to an "As Needed" service <br />contract. <br /> <br />4.3.2.2. The Qualified Low Bidder must be selected. If recommending a <br />Sole Source Provider or a contractor other than the Qualified <br />Low Bidder, the Department Head must submit a memo to the <br />Finance Department justifying the recommendation. City <br />Manager approval is required. <br /> <br />4.3.2.3. City Public Works Agreement, Agreement for As-Needed <br />Goods and Services (with maximum term of five years), or <br />other appropriate City agreement is required. Must be signed <br />by the contractor and City Manager prior to issuance. <br /> <br />4.3.2.4. Submit properly coded invoice with agreement in <br />accordance withadministrative guidelines. <br />4.3.3. Applicable Limitation Set Forth Under Section 22032 of the Public <br />Contract Code: City Manager Approval with Informal Bidding <br /> <br />4.3.3.1. Issue a Notice Inviting Informal Bids to all contractors in the <br />service category list developed by the City and/or all appropriate <br />trade journals at least ten calendar days prior to bid opening. Bids <br />must be received in a sealed envelope at a specific time, date, and <br />location. <br /> <br />4.3.3.2. Selection must be the Lowest Responsive and Responsible <br />Bidder. If recommending a Sole Source Provider or a contractor <br />Page 144 of 373