CITY COUNCIL MEETING AGENDA PACKET

Page 1 of 9 Item #19 CITY COUNCIL AGENDA REPORT December 16, 2025 Public Works - Engineering Division TITLE: RECEIVE A MILESTONE PROGRESS REPORT AND A PRESENTATION ON THE ASSET MANAGEMENT PLAN RESULTS, CIP NO. 24460 SUMMARY The Asset Management Plan (AMP) is an integrative planning program that consolidates the City's various master plans and inventories to guide staff in the overall planning and management of the City's infrastructure, including maintenance, capital replacement, and the development of a 10-year Capital Improvement Program (CIP). The project includes three phases. Phases 1 and 2 have been completed, including an assessment of the City’s asset data gap, an inventory and condition assessment of citywide assets through field surveys and desktop reviews, as well as lifecycle cost analyses of the assets. Staff is in the process of completing the Phase 3 asset financial needs assessment to continue analyzing and developing risk and investment scenarios for review at an upcoming City Council meeting in early 2026. This phase also includes integrating the City’s existing computerized maintenance programs and providing staff training to enable the use of the new asset management program in the Spring of 2026. While most of the General Fund-supported infrastructure, which has an asset replacement value exceeding $4 billion, is currently in good condition, these assets will require significant attention in the years to come. Currently, there is insufficient funding and inadequate staffing levels to maintain and/or replace these assets. Notably, specific categories, including fleet and facilities, will require substantial investment over the next 10 years. Furthermore, there are assets that are already categorized as being in "poor/failed" condition, as well as those approaching the end of their lifecycle. Based on current assessments, General Fund– supported assets will require an average of approximately $63 million per year over the next 10 years to address existing deficiencies and lifecycle-driven replacements. By comparison, the prior 10-year CIP estimated General Fund needs at $52 million annually, and the current budget includes only about $19 million annually in General Fund support—leaving a significant structural gap between needs and available resources. The findings to date underscore the need for the City to plan and budget for necessary capital repairs and replacements. A proactive approach will reduce deferred maintenance costs and ensure the long-term viability of Pleasanton's facilities, fleet, and other infrastructure/assets. RECOMMENDATION Receive a milestone progress report and a presentation on the Asset Management Plan Results, CIP No. 24460. BACKGROUND On April 16, 2024, the City Council awarded an agreement to Kayuga Solution (Kayuga) to support the City's development of the plan in three phases. The Asset Management Plan Page 333 of 373