PLEASANTON UNIFIED SCHOOL DISTRICT MOU (AVIGION)

Memorandum of Understanding City of Pleasanton and Pleasanton Unified School District Regarding Limited Access to Pleasanton Unified School District’s Avigilon Security Camera System 2 PPD (1) is notified of an alarm sounding and/or (2) suspect criminal activity on District property. Such access may only be permitted when authorized by the District, as set forth below. 5. The PPD may utilize the District's Avigilon System by installing Avigilon software. Access will be permitted by use of authorized accounts set up by the District, which will be password protected. Unauthorized access (including access for purposes beyond that described under paragraph 6 below) or unauthorized sharing of access to the District's Avigilon System is prohibited and may result in the immediate termination of this MOU by the District. 6. Consistent with and for purposes of the agreed upon, authorized access described in paragraph 4 above, the PPD may only access and utilize the District's Avigilon System and the resulting videos, footage, or recordings as specified below: A. If there is an imminent threat and/or emergency where Emergency Situation Access in real time will assist with the protection of the health or safety of a District pupil, pupils, staff, or other person or persons, whether at the request of the PPD or the District, the PPD may access the live video feed remotely, at the PPD's Real Time Information Center, or at a specified school site. If the request for access is initiated by the PPD, then within 72 hours of addressing the imminent threat and/or emergency, the PPD shall provide the District with written documentation detailing the reason for access, including the articulable facts establishing the imminent threat and/or emergency to the health or safety of District pupils, staff, or others. This MOU does not grant the PPD access to prior recordings, unless such footage is necessary to provide situational awareness related to the imminent threat; only live video footage may be accessed under this provision. B. In the event that live video footage and/or recording requests are made through a valid warrant, subpoena, or California Public Records Act request, no information shall be shared by the PPD without the express written consent of the District. The PPD must notify the District within four (4) hours of receiving a subpoena, document demand, or CPRA request, and immediately upon receipt of a warrant. Additionally, the PPD will not seek a warrant for recordings or footage from the Avigilon System without consulting with the District first. C. Whenever the PPD is granted access to the District's Avigilon System for purposes described in 6.A. or 6.B., if such access occurs remotely, the PPD monitor screens should be positioned so as to avoid accidental or occasional viewing by non-PPD personnel who may otherwise have cause to be in the vicinity. 7. Should it be necessary for the PPD to request to obtain a digital recording of any surveillance video from the Avigilon System, the PPD shall contact the Deputy Superintendent or Superintendent designee to make the request in writing. The PPD may not record, preserve, or publish any video or other images from the Avigilon System using a separate device, such as by taking photos or video footage on a smartphone except in the case where the capture of an image would assist responding Docusign Envelope ID: 640A4474-1873-4B33-91F9-3008DF7C8D07