CITY COUNCIL REGULAR MEETING AGENDA PACKET 2-3-26

Page 2 of 2 Printing two guides per year allows the City to better align content with seasonal programming, reduce redundancy, and streamline production and distribution costs. This adjustment also reduces the total number of pages printed annually and lowers the overall not-to-exceed amount under the printing agreement. The City will continue to publish the Progress Newsletter in the upcoming year. Folger Graphics has provided excellent service to the City of Pleasanton and has demonstrated a high level of professionalism and quality of work. EQUITY AND SUSTAINABILITY The proposed agreement supports equity by providing the Activities Guide and City Newsletter in both print and digital formats, ensuring broad access for residents. Sustainability is supported by combining the Spring and Summer Activities Guides into a single publication, reducing paper use and printing impacts. OUTREACH As a matter of routine business, no outreach was associated with this item. STRATEGIC PLAN ALIGNMENT By reducing printing costs for the Activities Guide, this Amendment advances the ONE Pleasanton Goal A - Funding our Future to support financial health and sound fiscal policies through long-term planning, cost recovery, and cost containment. FISCAL IMPACT Funding for this contract is included in the Library and Recreation Department budget (00150100 435135) and in the City Manager’s Office’s Communication Division budget (00132400 435135). The not-to-exceed amount is $31,790 for the Library and Recreation, and $19,735 for the City Manager’s Office, for a total of $51,525, with the total not-to-exceed amount of $411,829 for five years (Attachment 1). Prepared by: Submitted by: Approved by: Ania Pawlak Ania Pawlak, Management Analyst Heidi Murphy, Director of Library and Recreation Gerry Beaudin, City Manager Attachments: 1. Folger Graphics - Second Amendment to Agreement Page 11 of 80