CITY COUNCIL REGULAR MEETING AGENDA PACKET 2-3-26

Page 1 of 2 Item #2 CITY COUNCIL AGENDA REPORT February 3, 2026 Library and Recreation TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO THE SECOND AMENDMENT TO THE SERVICES AGREEMENT WITH FOLGER GRAPHICS FOR ACTIVITIES GUIDE AND CITY NEWSLETTER PRINTING SERVICES IN AN AMOUNT NOT TO EXCEED $51,525 UNTIL NOVEMBER 30, 2026, FOR A TOTAL AMOUNT NOT TO EXCEED $411,829 SUMMARY The City produces an Activities Guide highlighting its programs and services, which is now distributed twice per year (reduced from three times per year) and a City Newsletter. This amendment extends the existing agreement with Folger Graphics for printing services for an additional year and reflects the reduced number of Activities Guides, resulting in a decrease to the annual not-to-exceed amount, with additional savings possible depending on the final page counts of the Activities Guide and City Newsletter. RECOMMENDATION Authorize the City Manager to enter into the second amendment to the services agreement with Folger Graphics for Activities Guide and City Newsletter printing services in an amount not to exceed $51,525 until November 30, 2026, for a total amount not to exceed $411,829. BACKGROUND The City offers a range of recreational classes, preschool activities, environmental education, and civic arts programs. It also manages and coordinates youth sports programs and recreational activities for adults with developmental disabilities, as well as community-wide special events. The City advertises these classes and programs in its biannual Activities Guide, which residents use to register for the wide variety of activities available. The City provides the Progress Newsletters to inform residents of important topics, events, and key milestones. The City and Folger Graphics executed the original agreement on November 20, 2021 with a three-year term and a not to exceed amount of $91,000 in year one, $94,640 in year two, and $98,426 in year three for a total amount of $284,066 (four percent increase per year). In December 2024 the City executed an amendment to the agreement for a one-year term, for $76,238, for a total amount not to exceed $360,304. DISCUSSION In an effort to reduce General Fund expenses while maintaining effective community outreach, the City has transitioned from printing three Activities Guides per year to two. This change reflects updated program scheduling and marketing practices, resulting in cost savings while continuing to provide residents with a comprehensive and accessible overview of programs and services. Page 10 of 80