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Page 1 of 3 <br />Item #3 <br /> <br />LIBRARY COMMISSION AGENDA <br />REPORT <br /> <br /> <br />February 5, 2026 <br />Library and Recreation <br /> <br />TITLE: PRIORITIZE LIBRARY POLICIES FOR REVISION AND DEVELOPMENT IN <br />FISCAL YEARS 2025/26 AND 2026/27 <br /> <br />SUMMARY <br />One of the duties of the Library Commission is to provide recommendations to the City Council <br />regarding Pleasanton Library policies. Commissioners work with staff to review and develop <br />policies that are relevant to the community, accurate, up to date, and aligned with City and <br />departmental values. On January 20, 2026, the City Council approved a commission- <br />recommended workplan for Fiscal Years (FY) 2025/26 and 2026/27, with the goal of reviewing, <br />updating, and developing library policies. <br /> <br />A list of library policies is provided for review and discussion to support the commission’s <br />prioritization of policy work. Commission prioritization of policy work informs workplan timelines <br />and establishes a planning schedule that supports a manageable workload for commissioners <br />and staff. <br /> <br />RECOMMENDATION <br />Prioritize library policies for revision and development in FY 2025/26 and 2026/27. <br /> <br />BACKGROUND <br />Regular policy review helps ensure that the library provides consistent and equitable services, <br />remains compliant with applicable laws and grant requirements, and affirms its commitment to <br />the library’s mission, vision, and values. <br /> <br />Since 2023, the Library Commission’s policy work has resulted in updates to several outdated <br />library policies and forms, as well as the adoption of new policies, including the Public Access <br />to the Internet Policy, Collection Development Policy, Inclusiveness in Materials <br />Statement, Materials Recovery Policy, and Library Privacy Policy. <br /> <br />These updates respond to technological changes, align with current legal requirements, clarify <br />the library’s approach to collection development, and reflect updates to the City’s Master Fee <br />Schedule. <br /> <br />DISCUSSION <br />Table 1 provides an overview of the Pleasanton Public Library’s existing policies, including the <br />dates of adoption, approval authority, and recommended review cycles. Pleasanton’s library <br />policies do not generally have published review timelines; however, a best practice among <br />public libraries is to review policies at least every five years, or sooner when laws, technology, <br />or services change. <br /> <br />Page 6 of 38