WOOD RODGER, INC. - THIRD AMENDMENT (#2022029)

Page 2 of 3 Services advertised under the RFQ included general civil engineering consulting, design, plan review, Capital Improvement Program (CIP) project design, drafting, and related tasks supporting civil design, construction, inspection, and operations. Given the varied and ongoing nature of these needs, the City has determined that on-call professional services agreements are the most efficient and flexible mechanism to procure these services. DISCUSSION Staff recommends increasing the grouped aggregate contract authority by $500,000 to ensure continuity of project delivery, maintain adequate staff support, and provide emergency capacity through the end of the fiscal year. Additional services anticipated under the amended agreements include: • Current land development technical plan review and support • East Pleasanton entitlement and master planning efforts • Staff augmentation for Senior Civil Engineer and Associate Civil Engineer positions • Emergency response and related support services No minimum amount of work or compensation is guaranteed to any firm. All work will continue to be assigned through task authorizations based on demonstrated operational need. A new RFQ is currently being advertised, with recommended agreements anticipated to be presented to the City Council prior to the end of the fiscal year. Existing agreements may require amendment, subject to approved task authorizations, should individual contract limits be exceeded. EQUITY AND SUSTAINABILITY Staff followed the City Procurement Policy for purchasing procedures and the previous City Council-approved provisions to develop this recommendation. OUTREACH Not applicable, as this item is a routine matter of City business. STRATEGIC PLAN ALIGNMENT Approval of this action advances the Citywide ONE Pleasanton Strategic Plan goal of Investing in Our Environment by supporting Strategy 1 – Implement the four-year Capital Improvement Program (CIP). The on-call professional services authorized by this action provide critical capacity to support design, review, and delivery of capital projects across the City’s infrastructure systems. FISCAL IMPACT No additional funding or appropriation is required to approve the proposed amendments to the on-call general civil engineering professional services agreements or the increase to the grouped aggregate not-to-exceed contract limit. Funding for services under these agreements will continue to be appropriated within individual CIP project budgets or through the annual Operating Budget, as applicable. As of November 30, 2025, a total of $730,460 in task authorizations has been issued, with $587,184 expended under active task authorizations. Docusign Envelope ID: 33B4ACC0-3646-40D2-BA44-6F400D3AEE3F