PAKPOUR CONSULTING GROUP, INC. (#2026404)

Page 5 of 7 inspection consultants, as well as the efforts of City staff working on utility projects. A Task Authorization for each project or group of projects will be issued under the contract. Function 5 – Outreach Support This function supports communication and stakeholder engagement throughout program development and project delivery to help maintain transparency and public confidence in program delivery. The PMP, developed in Scope 1, will define the outreach program. A future Task Authorization will be issued based on the defined scope of services, with clear and measurable deliverables outlined in the contract. Contract Assurances and Cost Controls To ensure PCG meets the enhanced delivery goals, Task Authorizationswill be established and issued under the contract, and will detail specific scope, budget, schedule, assumptions, and delivery milestones. This approach enables the City to review budgets, scope, schedule, and define milestones at each stage, ensuring the program remains on schedule to achieve the delivery goals outlined in the master plans. Each Task Authorization’s delivery milestones will be structured to withhold payment until each project meets the defined delivery milestones. Billing is based on a not-to-exceed time-and-materials model, with payments made for each function’s defined delivery milestones.This provides the cost savings benefits to the City under the time-and-materials payment methodology, while ensuring a quality product and timely delivery by withholding payments until milestone deliverables and quality standards are met. In addition, the contract can be canceled at any time by the City if the Consultant does not meet delivery expectations. Individual projects will be designed by a bench of consultants specializing in utility project design and construction management. These consultants will be procured and managed by PCG, but contracts will be held directly with the City. This structure ensures sufficient design capacity and specialized expertise to deliver projects. At the same time, the City retains the ability to exercise control over the contracts or transition from PCG with minimal interruptions to advancing project design and delivery work. Phase I of the contract, with an estimated budget of $2.5 million, will extend through June 30, 2027, and will cover the first 18 months following contract execution. Phase I will focus on program startup and development, including preparation of the Program Management Plan; transition of existing active CIP projects by early January 2026; development of the master schedule; resource analysis; detailed project scoping; water bond procurement; CIP project updates; and procurement of design, construction management/inspection, and general engineering support services, as further outlined in Exhibit A, Scope of Services. Phase II of the contract, with an estimated budget of $2.5 million, will begin July 1, 2027, and extend through June 30, 2030. Phase II will continue Scope 1 through Scope 5 services, with a planned reduction in Program and Project Management support as program development is completed and responsibilities are progressively transitioned back to City staff. EQUITY AND SUSTAINABILITY Approval of this item supports the City’s sustainability goals by facilitating implementation of long-term water and wastewater infrastructure planning and investment. The recommended contract supports the delivery of CIP projects that enhance system reliability, protect public health, and promote efficient management of water and wastewater resources. Docusign Envelope ID: FEFC9AF2-1478-4B9F-806B-DF97B62C9BB3