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Page 3 of 3 <br />Beginning on August 13, 2024, City staff initiated direct outreach to the eleven (11) parties <br />utilizing Santos Ranch Road. Outreach efforts included multiple mailed notices enclosing the <br />Proposed License Agreement, as well as follow-up phone calls and coordination with <br />responding parties. Staff continue to conduct direct outreach to secure executed agreements. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Not applicable, as this item is an administrative matter of City business. <br /> <br />FISCAL IMPACT <br />To date, the maintenance account for Santos Ranch Road has a remaining balance of <br />approximately $326,000. <br /> <br />Under the 1994 Agreement, parties were required to pay an annual maintenance fee ranging <br />from $150/year for parties with a residence accessed by Santos Ranch Road to $100/year for <br />parties with non-residential improvements accessed by Santos Ranch Road. Historically, these <br />fees were inconsistently collected and enforced, resulting in minimal impact on mitigating the <br />City’s costs when the City performed in accordance with the maintenance schedule of Santos <br />Ranch Road. <br /> <br />The Proposed Agreement eliminates the annual maintenance fee and does not obligate the <br />City to adhere to a defined maintenance schedule. Instead, the City may maintain Santos <br />Ranch Road on an as-needed basis to meet City operational requirements. As a result, <br />approval of the Proposed Agreement is anticipated to have minimal fiscal impact. <br /> <br />If the interested parties elect to maintain Santos Ranch Road to a higher standard than <br />required for City use, they would be required to enter into a separate agreement to fund such <br />improvements. The City would not be obligated to finance additional maintenance beyond what <br />is necessary for its operational needs. <br /> <br />Prepared by: Submitted by: Approved by: <br /> <br />Adam Nelkie, Assistant Dir. <br />of Public Works - <br />Engineering <br />Siew-Chin Yeong, Director of Public <br />Works <br /> <br />Gerry Beaudin, City <br />Manager <br /> <br />Attachments: <br />1. Proposed License Agreement (Form for Residential Owners) <br />2. Resolution for Agreement with East Bay Regional Park District <br />3. Resolution for Agreement with Geno Tolari <br />4. 1994 Maintenance Agreement (Historical Reference) <br /> <br />Page 140 of 242