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<br /> <br /> CITY COUNCIL AGENDA REPORT <br /> <br /> <br />April 19, 2022 <br />Operations Services <br /> <br /> <br />TITLE: APPROVE AN AGREEMENT WITH CAROLLO ENGINEERS IN THE <br />AMOUNT OF $999,750 TO PREPARE THE WATER SYSTEM <br />MANAGEMENT PLAN <br /> <br /> <br />SUMMARY <br />To ensure the effective management of its water system, the City of Pleasanton (City) is <br />preparing a Water System Management Plan (WSMP). The WSMP will address the <br />various elements of water system management including administration, planning, <br />operations and maintenance, capital improvements, resources, and financing. <br />Attachment 1 provides an illustration of these program elements. The WSMP will be a <br />living document that is reviewed every three years to evaluate its effectiveness and <br />comprehensively updated every six years. The initial WSMP development will include <br />performing a high-level assessment of the water system program, developing a work <br />plan to implement high-priority recommendations from the assessment, and preparing <br />the initial WSMP formal report. Staff issued a Request for Qualifications (RFQ) for <br />consultants to prepare the WSMP and received a Statement of Qualifications (SOQ) <br />from four firms: Carollo Engineers, GHD, Hazen and Sawyer, and Kennedy Jenks. <br />Based on review of SOQs and follow-up interviews, the City’s selection committee <br />recommended Carollo Engineers as the top-ranked firm to prepare the WSMP based on <br />their project approach, qualifications of personnel, and experience with similar efforts. <br />This project is included in the City Council Priorities Work Plan. <br /> <br />RECOMMENDATION <br />1. Approve and authorize the City Manager to execute an agreement with Carollo <br />Engineers in the amount of $999,750 to prepare the Water System Management <br />Plan. <br />2. Close CIP 21176 – Water Asset Management and reallocate FY 2021/22 budget of <br />$300,000 to CIP 22190 – Water System Management Plan. <br />3. Allocate $300,000 from Fund 421 Water Replacement Capital Improvement <br />Program to CIP 22190. <br /> <br />FINANCIAL IMPACT <br />The agreement with Carollo Engineers in the amount of $999,750 is funded by CIP <br />22190 – Water System Management Plan, which after the recommended allocations <br />has a project fund balance of $1,000,000. <br /> <br />Docusign Envelope ID: 271FE856-C5AE-4E67-BBDD-ED81F3311151