030526 LIBRARY COMMISSION SPECIAL MEETING AGENDA PACKET

Page 1 of 3 Item #5 LIBRARY COMMISSION AGENDA REPORT March 5, 2026 Library and Recreation TITLE: RECOMMEND THE CITY COUNCIL ADOPT A RESOLUTION UPDATING THE MASTER FEE SCHEDULE, SECTION I, D. PLEASANTON PUBLIC LIBRARY FINE AND FEE SCHEDULE SUMMARY California cities impose fees for providing services and activities through provisions of the State Constitution. Agencies are allowed to set fees at rates providing fair and reasonable recovery of costs incurred in providing the services, minimizing or eliminating the use of general tax revenues. City user fees and service charges are based on a variety of criteria, including the change in the Consumer Price Index, fee studies, and the full cost of providing the service. This ensures the fee levels are at or below the costs for providing the services. RECOMMENDATION Recommend the City Council adopt a resolution updating the Master Fee Schedule, Section I, D. Pleasanton Public Library Fine and Fee Schedule. BACKGROUND The City of Pleasanton periodically reviews and updates the Master Fee Schedule (MFS) to ensure fees remain fair, reasonable, and aligned with the cost of providing services. Section I, D. Pleasanton Public Library Fine and Fee Schedule includes charges for lost and damaged library materials, collection agency fees for past-due and lost materials, and, most recently, rental fees for use of the Library Meeting Room for community meetings and events. The MFS has been updated several times in recent years. On October 5, 2024, the Library Commission recommended updates to Section D, Library Fine and Fee Schedule, to align with print management software that did not allow for photocopying fees. On February 4, 2025, the City Council adopted a resolution updating the MFS. On August 7, 2025, the Library Commission recommended that City Council adopt a resolution updating the City’s Master Fee Schedule, Section D, Pleasanton Public Library Fine and Fee Schedule, to include fees for printing, photocopying, scanning, faxing, and meeting room rentals at the Library. City Council subsequently adopted that resolution on September 16, 2025. The proposed update continues this ongoing effort to ensure that the MFS accurately reflects the services provided and the associated costs. DISCUSSION At the Pleasanton Public Library, miscellaneous fees related to equipment, amenities, and rental agreement provisions are currently incorporated into library rentals but are not fully reflected in the MFS. As library meeting room rentals have commenced, with one successful event to date and additional inquiries and calendar holds in process, staff has identified the Page 10 of 17