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Page 2 of 3 <br />need to formalize and update these miscellaneous fees to better align with current practices, <br />improve transparency, and support responsible cost recovery. <br /> <br />Staff recommends adding miscellaneous fees related to meeting room rentals to the MFS, <br />Section I, D. Pleasanton Public Library Fine and Fee Schedule (Attachment 1). The proposed <br />add-on equipment and rental cancellation fees are outlined in Tables 1 and 2 below: <br /> <br />Table 1: Equipment Rental Fees <br />Facility Rental Add On <br />Projector $75 <br />PA System/Microphone(s) $30 <br /> <br />Table 2: Meeting Room Rental Cancellation Fees <br />Meeting Room Rental Cancellation Fees <br />Cancellation 10 to 30 days prior to the <br />scheduled date <br />50% of the rental fee <br />Cancellation less than 10 days prior to the <br />scheduled date <br />100% of the rental fee <br /> <br />Equipment fees reflect the use of City-owned technical assets, including projection and <br />audiovisual sound equipment and microphones. The facility cancellation fee helps offset <br />administrative and staffing costs incurred during the booking process and reduces the impact <br />of late cancellations on facility scheduling and availability. <br /> <br />Throughout public libraries, approaches to rental equipment and service fees vary: some <br />facilities bundle these costs into broader rental offerings, while others itemize charges based <br />on use. The Pleasanton Public Library, like other City facilities, uses an itemized fee structure, <br />allowing renters to select only the services and equipment needed for their event and providing <br />transparency into associated costs. <br /> <br />The proposed miscellaneous fee updates are intended to formalize existing practices, clarify <br />expectations for renters, and ensure fees more accurately reflect the level of service provided, <br />while maintaining reasonable access to City facilities. <br /> <br />EQUITY AND SUSTAINABILITY <br />Generating revenue and ensuring the City’s fiscal sustainability enable the City to continue <br />providing programs and services that benefit all residents. <br /> <br />OUTREACH <br />Not applicable, as this item is a matter of commission business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />This action advances the following Citywide goals and strategies:   <br />  <br />Page 11 of 17