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Page 1 of 3 <br />Item #6 <br /> <br />LIBRARY COMMISSION AGENDA <br />REPORT <br /> <br /> <br />March 5, 2026 <br />Library and Recreation <br /> <br />TITLE: DISCUSS AD-HOC SUBCOMMITTEE TOPICS AND ASSIGNMENTS FOR THE <br />2026 CALENDAR YEAR <br /> <br />SUMMARY <br />City commissions may use ad-hoc subcommittees to support short-term, focused work on <br />specific topics aligned with their duties and workplan priorities. Ad-hoc subcommittees are <br />formed for a defined purpose and for the duration of a distinct project or task, rather than as <br />standing subcommittees. This item is brought forward for discussion and consideration of <br />potential topics and assignments for ad-hoc subcommittees. <br /> <br />RECOMMENDATION <br />Discuss ad-hoc subcommittee topics and assignments for the 2026 calendar year. <br /> <br />BACKGROUND <br />Subcommittees and ad-hoc subcommittees are used in City commissions to support focused <br />work on specific topics. The City’s Commissioner’s Handbook, 2025, states, “The chairperson <br />shall appoint commissioners as needed to serve on subcommittees and ad hoc committees.” <br />In addition to advancing the commission’s work, participation in subcommittee assignments <br />allows commissioners to develop working relationships with other commissioners and to <br />engage in deeper roles in library services to the community. <br /> <br />In 2023, staff identified subcommittees aligned with the Library and Recreation Strategic Plan <br />goals, and the Chairperson appointed commissioners to serve on these subcommittees. At <br />that time, commissioners served on three subcommittees: the Policy Subcommittee, the <br />Outreach Subcommittee, and the joint Library, Civic Arts, and Teen Poet Laureate Selection <br />Subcommittee. <br /> <br />In 2024, the commission approved shifting policy and outreach work to the full commission and <br />pausing the standing Outreach and Policy Subcommittees. This approach broadened <br />participation and improved efficiency by integrating this work into regular commission <br />meetings. Ad-hoc subcommittees continued, and in 2024, a Library Commission <br />representative was selected to serve with other City commissioners on the Public Art Selection <br />Subcommittee (PASS) to support the evaluation and potential acquisition of a new public <br />artwork, The Wonderful Wizard of Oz, for placement at the Pleasanton Public Library. <br /> <br />In 2024/2025, the Library and Civic Arts commissions each selected representatives to serve <br />on the Teen Poet Laureate Ad-Hoc Subcommittee, with findings informing commission <br />recommendations in February 2025. <br /> <br />At the February 5, 2026 Library Commission meeting, commissioners asked staff what type of <br />ad-hoc subcommittees might be most supportive of upcoming workplan priorities. In response, <br />Page 15 of 17