030526 LIBRARY COMMISSION SPECIAL MEETING AGENDA PACKET

Page 2 of 3 this report identifies potential concepts for commission discussion and consideration related to policy development, outreach, and volunteer and community engagement planning. DISCUSSION In consideration of the commission’s FY 2025/26 and FY 2026/27 workplan priorities approved by City Council, staff recommends the following subcommittee concepts as a starting point for the commission discussion. • Collection Development Policy Ad-Hoc Subcommittee Need: To review the Collection Development Policy and the associated Request for Materials Reconsideration Form, research practices from other agencies, and report recommendations back to the commission. • Outreach Materials Ad-Hoc Subcommittee Need: To develop a toolkit of presentations and resources to support commissioners in outreach to community organizations and to report back to the Commission. • Library Program and Outreach Policy Ad-Hoc Subcommittee Need: Develop a preliminary framework for a new policy for library programming and outreach by researching practices from other agencies, and report back to the commission. • Community Engagement and Volunteer Programs Ad-Hoc Subcommittee Need: Develop ideas for program expansion and community engagement through research of other libraries, and report back to the commission. All commissioners are eligible to serve on ad-hoc subcommittees. Due to quorum limitations, no more than three commissioners may serve on any one subcommittee, as four or more commissioners would subject the subcommittee to the Brown Act requirements. Commissioners may meet independently of City staff at a time and location of their choosing. If a meeting room at a City facility is requested, commission members should coordinate with the staff liaison in advance to reserve space. Ad-hoc subcommittees will report out during the “Commission Reports” portion of regular commission meetings, and the commissioner may make motions for future agenda items related to the committee’s findings and recommendations. EQUITY AND SUSTAINABILITY Subcommittee members offer diverse perspectives on matters related to library services. OUTREACH No outreach has been done in advance of this item. STRATEGIC PLAN ALIGNMENT This action advances the following Citywide goal and strategy:     ONE Pleasanton Citywide Strategic Plan   • Building a Community Where Everyone Belongs, Strategy 3 - Implement high- priority items from the Library and Recreation Strategic Plan to continue to deliver Page 16 of 17