CITY COUNCIL REGULAR MEETING AGENDA PACKET 4-21-26

Page 4 of 9 implementation date of July 1, 2025. ***Cricket for Cubs is not a part of the Bernal Community Park MOU and the only co- sponsored group currently paying for synthetic field use. Field Usage Efficiencies During the first year of field fee implementation, City Staff and co-sponsored group representatives met regularly to provide guidance and increase communication. Co-sponsored groups have made outstanding efforts to improve scheduling accuracy, provide more field-use givebacks during the sports season, and reserve field space more efficiently. The new field- use allocation process has reduced the number of unused reserved hours and increased field accessibility for general community users and non-co-sponsored groups. During the first six months of implementation, co-sponsored groups were allocated a total of 19,203 hours. The co-sponsored groups returned approximately 3,500 hours through give- backs. This increased field availability for the community and additional revenue opportunities for the City. Through continued collaboration and strong efforts from the co-sponsored groups, City staff is confident that further field use efficiencies will be realized during spring and beyond. Section VIII. F. Miscellaneous Fees The City does not currently list fees for facility rental add-ons or for cancellations made more than 30 days prior to the rental. DISCUSSION Section VIII. Recreation, B. Field Rental Fees Given actual costs for field maintenance and replacement, City staff and the Parks and Recreation Commission recommend a three-year progressive fee schedule. The progressive schedule will reduce General Fund subsidy by approximately 5 percent each year, while enabling the co-sponsored groups to prepare for the increase. The proposed fee schedule was unanimously supported by the Co-Sponsored User Groups and the Parks and Recreation Commission and moves the City toward the benchmark field fees of neighboring cities with comparable co-sponsorship programs. It also converts Maximum General Fund Subsidies to dollar amounts for improved transparency and user experience. Table 4. Regional Average Field Fees For Co-Sponsored User Groups Field Type Regional Avg Fees/Hour Grass $15.71 Synthetic $48.63 Table 5. Pleasanton Proposed Co-Sponsored User Group Field Rental Fee Natural Grass Fields Fiscal Year Price/Hour General Fund Subsidy - % Estimated General Fund Subsidy - $ Estimated Revenue From Co-Sponsored Groups 2026/27 $6.25 87.5%* $924,791* $132,219 Page 128 of 846