CITY COUNCIL REGULAR MEETING AGENDA PACKET 4-21-26

Page 2 of 3 to five years through April 21, 2031, subject to satisfactory performance and budget appropriation, in an annual amount not to exceed $450,000, including inflation, without going back to the City Council. BACKGROUND The City’s light pole inventory includes streetlights, parking lot lights, and pathway lights installed over several decades. Many poles have reached or exceeded their anticipated service life. Over time, weather exposure, corrosion, underground deterioration, and vehicle impacts can compromise structural integrity and increase the risk of pole failure. To proactively manage these risks and maintain safe lighting infrastructure, the Public Works Department conducts periodic inspections and structural testing. Ultrasonic testing evaluates pole condition at the ground line, where corrosion most frequently occurs and where failures often originate. Testing identifies remaining wall thickness, corrosion percentage, and internal defects, to inform decisions for repairs or replacement. In February 2026, the City issued Request for Bids (RFB) No. PWD 26.402 to secure a qualified contractor capable of performing light pole testing, reporting, GIS integration, emergency response, and replacement services. The RFB was publicly advertised in accordance with City purchasing requirements, and the City held a mandatory pre-bid conference. Bids were opened and processed in accordance with City procurement procedures and evaluated for responsiveness and bidder responsibility, including required licensing, Department of Industrial Relations (DIR) registration, safety compliance, and experience performing similar municipal pole testing and replacement work. DISCUSSION Based on the bid results, Advanced Lighting Services, Inc., was determined to be the lowest responsive and responsible bidder and met all required licensing, safety, and experience requirements. The proposed agreement establishes a comprehensive light pole inspection and replacement program that includes structural testing, condition assessments, documentation, standardized reporting, and replacement services necessary to maintain safe and reliable lighting infrastructure throughout the City. Under the agreement, the contractor will perform ultrasonic testing of designated light poles to evaluate structural integrity and identify corrosion or internal deterioration that may not be visible during routine inspections. Results will be provided in standardized reports and integrated into the City’s GIS and asset management systems to support long-term infrastructure planning. When light poles are identified as structurally compromised or deteriorated beyond acceptable thresholds, the contractor will provide removal and replacement services consistent with City standards. Deliverables will include pole identification, GPS coordinates, corrosion levels, recommended Page 263 of 846