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<br />All damage to turf, (rutting, etc.) sprinklers, irrigation systems, hardscape, plants, or other park <br />components shall be reported by Contractor to the City. If the damage was caused by the Contractor, the <br />items will be repaired by the City and billed to the Contractor. <br />INVOICE STRUCTURE <br />Method of Payment <br />Invoices submitted to the City for payment shall include a detailed, itemized description of all work <br />performed in accordance with the Contractor’s bid submittal and the terms of this Agreement. Each <br />invoice must, at a minimum, include: <br />• Location(s) where work was performed <br />• Description of services provided <br />• Number of personnel utilized <br />• Hours worked by each classification <br />• Type and duration of equipment used <br />• Materials furnished <br /> <br />All supporting documentation, including supplier invoices, receipts, and rental agreements, shall be <br />provided with each invoice. Rental equipment charges must be clearly identified, and any applicable <br />markups shall be disclosed. All labor and equipment rates billed must match the current rate sheet <br />approved under this Agreement. Invoices that do not meet these requirements may be returned for <br />correction and resubmittal. <br /> <br /> <br />Ultrasonic Pole Testing <br />Upon request by the City, the Contractor shall perform ultrasonic testing on designated streetlight poles <br />and provide inspection reports for each pole tested. The ultrasonic testing equipment and methodology <br />shall be capable of identifying: <br />• The length of defects <br />• The lateral location of defects <br />• The depth of defects <br /> <br />A written inspection report for each tested pole shall be submitted to the City no later than seventy-two <br />(72) hours following completion of the inspection, unless otherwise approved by the City in writing. <br /> <br /> <br />Time and Materials – Pole Replacement <br />Upon request by the City, the Contractor shall perform streetlight pole replacement services on a <br />scheduled basis in accordance with the City’s approved replacement plan. The City estimates between <br />twenty and twenty-five streetlight poles will be replaced annually each for both the City and HBP. <br />All labor, equipment, and materials required to remove an existing pole, install a replacement pole, and <br />restore the streetlight to full and proper operation shall be performed on a time-and-materials basis or <br />under a proposal approved by the City, as directed. <br />Page 274 of 846